Virtual Assistant

About Us: We are a fast-growing healthcare capital raising firm specializing in helping innovative medtech, biotech, and health IT companies secure funding from VCs, family offices, and institutional investors. We pride ourselves on delivering fast and impactful results for our clients, supported by our extensive healthcare experience and omnichannel approach.

Role Overview: We are seeking a highly organized and proactive Executive Assistant to support our team in managing administrative tasks related to onboarding, client management, sales, and cold email outreach. The ideal candidate will have a keen eye for detail, excellent time management skills, and the ability to handle multiple responsibilities efficiently. This role will play a key part in maintaining smooth operational workflows and supporting the team in delivering exceptional service to our clients.

Key Responsibilities:

Onboarding Administration: Manage email communication related to onboarding, set up forms, schedule meetings, and organize documents.
Invoicing and Financial Administration: Send invoices to clients, track due payments, and follow up on outstanding invoices.
Project Management: Use our internal tools to set up project management systems for new clients.
Coordinate with team members to manage tasks and deadlines throughout the project lifecycle.
Cold Email Administration:
Export and manage prospect lists for cold email outreach.
Import lists into verification tools, ensuring data accuracy and proper list management.
Sales Administration: Support the sales team by preparing necessary documentation and sales-related materials.

Qualifications:
Experience as an Executive Assistant or in a similar role, preferably in a fast-paced, entrepreneurial environment.
Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
Excellent communication skills, both written and verbal.
Experience with project management tools (e.g., Asana, Trello) and CRM systems.
Proficiency in Microsoft Office Suite and Google Workspace.
A proactive mindset and the ability to anticipate the needs of the team.

What We Offer:
Competitive compensation.
Opportunities for growth and development within the firm.
A collaborative, innovative environment where your contributions are valued.