Virtual Assistant

MHI Media is seeking a highly organized and proactive Virtual Assistant (VA) to join their team and provide invaluable support in maintaining workflow efficiency. The ideal candidate will be a highly organized, detail-oriented and results-driven individual with problem-solving and critical thinking skills. As a Virtual Assistant, your primary responsibilities will include managing Slack groups, data management in Notion, and note-taking during internal meetings. The successful candidate will be a pivotal member of the team, ensuring seamless communication, data organization, and effective project management.
Key Responsibilities:
1. Team Support:
Attend internal team calls and actively participate as a note-taker.
Organize and maintain detailed meeting notes for future reference.
2. Slack Group Management:
Manage and curate Slack groups for efficient team communication.
Ensure relevant conversations are tagged, organized, and easily accessible.
3. Data Management:
Follow a systemized process to collect and input data into Notion, a project management platform.
Create and maintain structured databases within Notion for various types of data, including text, images, videos, and links.
4. KPI Data Handling:
Retrieve KPI (Key Performance Indicator) data from Meta and integrate it into the appropriate project database within Notion.
Maintain data accuracy and consistency for reporting and analysis.
5. Content Organization:
Receive and process content shared within the team, including images, videos, and links.
Categorize and tag content within the Notion database for easy retrieval and organization.
Qualifications:
Previous experience as a Virtual Assistant or similar administrative role.
High levels of verbal and written English.
Familiarity with Notion, Slack, and other relevant productivity tools.
Strong organizational and time-management skills.
Excellent communication skills to effectively interact with team members.
High attention to detail and accuracy in data management.
Self-motivated and capable of working independently in a remote setting.