Virtual Assistant

Overview:
The part-time virtual assistant (20hr week) will assist property management by handling data entry tasks related to all transactions, property information, mortgage info and insurance info. Assistant will be well versed in Excel-related activities such as creating, updating, and analyzing spreadsheets. The assistant will ensure all transactions are captured in an easy to track system.
Property Data Management
o Property Listings Database: Organize property details such as addresses, unit numbers, square footage, amenities, rent pricing, renewals and unit turns.
o Unit Status Updates: Track whether a unit is occupied, vacant, or under maintenance. Update Excel sheets automatically.
o Maintenance: Track maintenance requests and track the completion of maintenance work. Export this data to Excel for easy tracking and reporting.
Financial & Payment Tracking:
o Expense Tracking: Maintain records of property-related expenses (maintenance, utilities, etc.) and automatically generate expense reports in Excel.
Excel Data Entry Automation
o Populate Spreadsheets: Automate the population of property management spreadsheets with tenant information, payment data, and lease details.
o Customizable Dashboards: Create and maintain real-time dashboards in Excel to track KPIs such as occupancy rate, rent collection rate, and maintenance status.
Technological Requirements:
• English speaking
• Excel Integration: The virtual assistant would need access to an Excel-compatible platform (Microsoft Excel or Google Sheets).
• Cloud Storage: Data can be stored on cloud-based platforms (e.g., Google Drive, OneDrive) for easy sharing and access.
About us:
• Jaxfamilyhomes is a privately held rental property company with property in Jacksonville, FL
• We are a small company with less than 100 single-family homes available for rent
• Local property management company handles most of the property management, but these VA tasks are outside the scope of the property management company
• College degree preferred
Please apply if interested by sharing your info page and provide a short 2-3 minute video describing why you are interested in and qualified for the position. Thank you!