Virtual Assistant

Job Title: Virtual Assistant

Location: Remote
Employment Type: Part-Time
Pay: $7/hour
Hours: 10 hours per week, with required availability to overlap between 9:00 am and 3:00 pm Mountain Time

Job Overview
We are seeking a highly organized and detail-oriented Virtual Assistant to support our business operations. The ideal candidate will have excellent communication skills, a proactive approach, and a strong ability to manage tasks efficiently in a virtual environment. This role requires reliability and discretion, as the Virtual Assistant will handle sensitive and time-sensitive tasks.

Responsibilities
Time Management & Tracking:
Record and monitor time entries accurately for ongoing projects and tasks using Gusto or other time-tracking software.

Email Management:
Keep the owner’s email accounts (Outlook and Gmail) organized by filtering, prioritizing, and responding to emails as needed.
Create and assign tasks based on email communications and follow up to ensure completion.
Calendar & Appointment Management:
Schedule appointments and manage the owner’s calendars (Google Workspace and Outlook), ensuring no overlaps and timely reminders.
Use scheduling software like Calendly and GoHighLevel (GHL) to set and manage appointments efficiently.
Document Management:
Rename and organize documents, receipts, and files systematically to ensure easy access and retrieval.
Manage and update cloud storage folders using Google Drive.
Qualifications
Proven experience as a Virtual Assistant or in a similar role.
Proficiency in Gusto, Calendly, GoHighLevel (GHL), Outlook, and Google Workspace (Gmail, Google Calendar, Google Drive, etc.).
Familiarity with scheduling and task management software.
Strong organizational and time management skills.
Ability to handle sensitive information with confidentiality.
Excellent written and verbal communication skills.
Tech-savvy and quick to learn new software tools.
Preferred Skills
Experience with cloud storage and file organization.
Attention to detail and a proactive attitude.
Ability to work independently and manage multiple tasks simultaneously.
How to Apply:
Please reply with the job title, hours available to work in your subject line. Submit your resume and a brief cover letter detailing your relevant experience and why you’re a good fit for this role. Applications must highlight your ability to work during the specified hours and proficiency in the listed software tools.