Virtual Administrative Assistant

Location: Remote (Eastern Standard Time)
Position Type: Full-time
Expected Working Hours: 40 hours/week

About Us

Nova Underground LLC is a rapidly growing underground utility contractor specializing in telecommunication services. We are committed to delivering quality and efficiency in all our projects. As we expand, we seek a dedicated and experienced Administrative Assistant to support our team in managing day-to-day operations. This role is crucial in ensuring smooth administrative processes and maintaining organization. If you’re detail-oriented, highly organized, and eager to contribute to a growing company, we want to hear from you.

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with various data entry tasks and administrative duties. The ideal candidate will ensure accuracy and efficiency in processing operational data, maintaining records, and assisting in routine reporting and clerical functions. This role demands discretion, professionalism, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities
Perform accurate and timely data entry into operational databases.
Maintain and update internal records, ensuring data integrity and confidentiality.
Assist with the preparation of reports, summaries, and documentation.
Support the team with administrative tasks.
Verify the accuracy of data entered by cross-referencing with source documents.
Help with filing, organizing documents, and coordinating with other departments for information collection.
Prepare reports and presentations as requested.
Ensure compliance with company policies and procedures when handling sensitive data.
Perform other clerical and administrative duties as required.

Qualifications

Bachelor’s degree in Business Administration or a related field.
Proven experience in data entry, documentation, and administrative support.
Strong attention to detail and accuracy in data management.
Proficiency in Microsoft Office Suite and/or Google Suite and PDFs.
Excellent organizational and multitasking abilities.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently with minimal supervision and manage deadlines effectively.

Preferred Skills

Working knowledge of Google Sheets or Microsoft Excel.
Experience making outbound calls.
Experience for more than 5 years using the necessary tools.
Experience in documentation (Office Admin Assistant).
Proficient in communication tools, project management software, and Microsoft Office Suite.
Exemplary organizational skills with acute attention to detail.
Exceptional written and verbal communication abilities.
Construction experience is helpful but not required.
Customer service experience is a plus and highly preferred.

How to Apply

Apply for 10 points and submit your application for this position through the onlinejobs.ph platform. Please ensure you include your resume—applications without a resume attached will not be entertained.

Thank you!