Virtual Accounting Assistant (Property Management)

Fully Remote | EST

*Please send your updated resume and portfolio to Upgrade to see actual info
Subject Line: OLJMocean FinVA-Key

About the Role:
We’re seeking a detail-oriented and proactive Virtual Accounting Assistant to support a growing property management business. If you have a strong background in accounts payable and experience with QuickBooks and Buildium, this is a great opportunity to make an impact. You’ll be responsible for managing expenses, ensuring accuracy, and helping onboard new clients while also guiding the business owner to improve processes.

What You’ll Do:
• Review and tag expenses in QuickBooks, ensuring accuracy and completeness.
• Follow up with property managers to resolve discrepancies.
• Reconcile accounts and confirm all details align.
• Export data from Buildium to Google Sheets and import into QuickBooks.
• Assist with onboarding new property owners and answering their questions.
• Help refine and improve existing workflows.

What We’re Looking For:
• 2–3 years of experience in accounts payable (BPO experience preferred).
• Familiarity with QuickBooks and Buildium.
• High attention to detail and problem-solving skills.
• Strong communication and follow-up abilities.
• Self-starter who can guide and support the business owner when needed.

This is a great fit for someone who enjoys working independently, solving problems, and helping a business grow. If this sounds like you, we’d love to hear from you!

To apply:
*Please send your updated resume and portfolio to Upgrade to see actual info
Subject Line: OLJMocean FinVA-Key

Please send your application along with answers to the questions below.

1. Can you describe your experience using QuickBooks for expense management and reconciliation?
2. What is your experience in Real Estate Property Management?
3. How comfortable are you with Buildium? Can you walk us through how you’ve used it in a previous role?
4. Can you share an example of how you handled a complex accounts payable issue or discrepancy?
5. Have you worked with data exports and imports between systems (e.g., Buildium to QuickBooks)? How do you ensure accuracy during the process?