Rockstar virtual assistant for e-commerce

We’re looking for a motivated, committed, and highly organized Virtual Assistant to join our fast-paced e-commerce team. You will play a key role in running ads, coordinating with designers and video editors, sourcing creatives, handling administrative tasks, and managing team operations. If you thrive under pressure, hate laziness, and love taking the initiative, this role is for you.

Key Responsibilities:

Creative Coordination & Team Management

Brief and collaborate with designers and video editors to produce high-quality ads and product creatives.
Source new creatives (images/videos) from platforms like Backstage, ensuring fresh and engaging campaign materials.
Oversee team communication: schedule calls, manage internal calendars, and ensure deadlines are met.
Manage project timelines and workflows, ensuring the team stays on track.
Advertising and Campaign Management

Plan, launch, paid advertising campaigns across platforms (e.g., Facebook).

Administrative Support & Compliance

Handle administrative tasks such as booking calls with agencies, scheduling meetings, and managing emails and calendars.
Identify and address DMCA violations from other brands or sellers who copy our creatives or listings, coordinating takedown notices as needed.
Inventory & Fulfillment Coordination

Collaborate with operations teams to ensure stock availability and timely fulfillment.
Monitor inventory levels, flagging potential stockouts or overstocks to maintain healthy inventory flow.
Analytics and Reporting


Provide regular updates and actionable insights to the leadership team.
Strategic Growth and Management

Assist in developing and executing strategies to scale our online presence and brand recognition.
Requirements:

Experience

3+ years of experience in e-commerce operations, including running paid ads (Facebook), coordinating creatives, and administrative oversight.
Proven track record of managing campaigns and delivering measurable results.
Skills

Deep understanding of Facebook Ads Manager, as well as familiarity with other advertising platforms.
Strong analytical skills with the ability to interpret data and drive decisions.
Proficiency in project management tools (e.g., Trello, Asana) and communication tools (Slack, G Suite).
Excellent organizational skills and attention to detail.
Personality

Highly motivated, proactive, and committed to learning—no laziness tolerated.
Data-driven, resourceful, and thrives in a fast-paced environment.
Strong communication and collaboration skills, with a relentless focus on results.
Growth Opportunities/Perks:

Paid Training: Stay up to date with the latest e-commerce and digital marketing trends.
Performance Bonuses: Earn more by achieving and exceeding key metrics.
Remote Work Flexibility: Work from anywhere, making a meaningful impact on our brand.
Paid Vacation Days: Enjoy generous time off to maintain work-life balance.
Inclusive Team Culture: Join a supportive, dynamic, and growth-focused team.
Professional Development: Opportunities to grow your skillset and advance your career.
This Position Is Perfect for You If…

You’ve successfully managed paid ad campaigns, coordinated creatives, and supported e-commerce brand growth.
You’re passionate about driving results, optimizing ads, and keeping team projects running smoothly.
You thrive in an entrepreneurial, fast-paced environment where you can take full ownership of tasks and make a real difference.


How to Apply & Screening Questions
If you’re excited about this opportunity and meet the requirements, please apply with your CV and a cover letter. In your cover letter, make sure to include details about your experience in e-commerce, especially in running paid ads and coordinating with creative teams. Be specific about the types of campaigns you’ve managed, the tools you’ve used, and the results you’ve achieved.