Remote Vacation Rental Bookkeeper

We are looking for a detail-oriented and experienced Operational Bookkeeper to join our team. As s Bookkeeper, you will play a crucial role in managing financial transactions, ensuring accurate record-keeping, and supporting the overall operational efficiency of our vacation rental business. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

1. Financial Transactions:
Process weekly exit cleaning bills into Quickbooks and send reports to cleaners
Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners
Export work orders from Streamline operations software to process maintenance payments and add to property management software
process weekly work order transactions into Quickbooks and send reports to maintenance personnel
Monitor input into Quickbooks for account and property accuracy
Process weekly arrival inspection transactions into Quickbooks
Bookkeeping tasks include entering receipts & invoices, creating & entering bills into Quickbooks, filing & organizing hard copy and digital files into Google Drive, and sending payments via Quickbooks online
Reconcile bank statements and ensuring accuracy in financial records.
2. Operational Support:
Work closely with property managers, reservationists, and other operational teams to gather financial data and ensure consistency in reporting
Provide financial insights to support operational decision-making
3. Vendor and Contractor Relations:
Manage vendor and contractor payments, ensuring timely and accurate processing
Maintain positive relationships with vendors and negotiate favorable terms when applicable
Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking
Aiding in fixing any billing or payment issues that arise with vendors
Monitor the email for receipts from internal personnel
Monitor pushed work orders from Streamline operations software in propert management software to be closed/charged to appropriate accounts
Bill owners for items purchased from in-house inventory
Assist in processing month-end financial statements for property owners
Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area
5. Compliance and Documentation:
Ensure compliance with accounting principles, industry regulations, and internal policies
Maintain organized and complete financial documentation for audits or reviews
6. Software Utilization:
Utilize accounting software and property management systems to streamline financial processes
Collaborate with IT or system administrators to optimize software functionalities
Other tasks as needed
Foundational Requirements:
Excellent written and verbal English skills. No exceptions. This position will be communicating via all mediums.
Proven experience as a bookkeeper, preferably in the vacation rental or hospitality industry
Proficiency in accounting software
Strong understanding of financial principles and practices
Excellent organizational and multitasking skills
Attention to detail and accuracy in financial record-keeping
Effective communication skills for collaboration with cross-functional teams
Problem solving skills
Ability to work independently
Critical thinker
Tech Savvy – Can learn technology and software quickly
Nice to haves:
Vacation rental industry experience
Common knowledge of the VR/STR industry
Streamline PMS experience preferred

TECHNICAL REQUIREMENTS:
- Internet speed minimum 30mbps
- i5 8th Gen or higher
- Windows 10 / MacOS Catalina or higher
- Minimum of 8 GB RAM
- Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
- Back-ups in case of power or internet provider interruptions
- Good headset and webcam (preferably noise-canceling headset)

WHAT WE OFFER:
We offer our team members targeted development opportunities, both on a professional and personal level. We also offer:
- Competitive Salary
- Holiday Reward equivalent to 13th-month pay
- HMO
- Life Event Bonuses
- Preventive Mental Health Benefit


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