Remote Executive Assistant

ABOUT THE ROLE:
This fully remote position requires a proactive individual who thrives in a fast-paced work environment. The ideal candidate must demonstrate the ability to collaborate effectively with a US-based employer and virtual teams, maintaining seamless communication and coordination across various tasks.

KEY RESPONSIBILITIES:
• Email and file management.
• Assist in developing training materials for onboarding new employees across various roles.
• Hep the sales team with the processing of sales and purchase orders (data-entry).
• Evaluate and recommend systems and platforms to enhance digital/virtual workflow efficiency and ensure seamless operations.
• Provide phone support by effectively directing calls to the appropriate personnel or relaying messages to employees who are unavailable (minimum 3, max 20 calls in a day)
• Configure call forwarding and assess the most suitable VOIP system to enable incoming calls from the sales team through the company phone line.

QUALIFICATIONS:
• At least two years of experience as an executive assistant or a similar role, preferably supporting senior executives of a company
• At least 1 year experience in processing sales and purchase orders, managing files, and overseeing email communications, with a strong emphasis on detail and accuracy.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and project management tools (e.g., Trello, Asana).
• Familiar with VOIP systems and call management.
• Excellent comm skill (both written and oral) since you will be interacting with customers
• Strong file management and organizational skills, with attention to detail and accuracy.

CONGRATULATIONS! You made it this far! If this position caught your eye and you believe that you have the qualities we are looking for, please complete the following steps:

HOW TO APPLY:
1. Complete this form: https://fabvp.activehosted.com/f/1
2. Send an email to workwithjane2024@gmail.com. Indicate on the subject line: Job Opportunity: Part-Time Remote Executive Assistant application has been Submitted.