Recruiter

2.1. Candidate Research
Platforms:
Active search on relevant job portals such as LinkedIn, Xing, and Indeed.
Use of industry-specific platforms (e.g., Pharma and MedTech career networks).
Utilization of Bullhorn?
Search Criteria:
Job information provided by Pates.
Professional qualifications (e.g., Regulatory Affairs, Clinical Research, Quality Management).
Work experience with relevant standards such as GMP, ISO 13485, MDR, FDA.
Willingness to change jobs and earliest possible start date.
Industry experience: Pharma or MedTech sector.
2.2. Initial Candidate Screening
Contact:
Initial message via networks (as mentioned above). If interested, proceed to Step 2.
Phone or video call (5–10 minutes).
Screening Criteria:
Availability: Start date and willingness to change jobs.
Salary expectations: Target annual salary.
Professional fit: Matching the job requirements with the profile (Must-Haves).
Motivation: Interest in the role.
Documentation:
Result of the initial screening ("suitable" or "not suitable") including a brief justification.
2.3. Scheduling Qualification Interviews
Coordination of interview times with candidates and internal recruiters (shared calendar).
Sending calendar invites and confirmation via email.
Documentation of scheduling in the CRM system (Bullhorn).
2.4. Shortlist Creation
Deliverables:
Creation of a shortlist with 10–15 vetted candidate profiles per vacancy.
For each candidate, the following details are recorded:
Name, contact information, current position, and employer.
Availability and salary expectations.
Screening result (suitable/not suitable).
Confirmation of interview scheduling.
Format:
Excel file or direct entry into the CRM system.
3. KPIs for Success Measurement
Quantitative KPIs
Number of screened candidate profiles per week: 30 profiles.
Number of initial screenings conducted: 15–20 candidates per week.
Number of confirmed qualification interviews: 5–10 appointments per week.
Qualitative KPIs
Percentage of suitable candidates after initial screening: 70–80%.
Timeliness of scheduling: 95% of appointments scheduled within 48 hours after initial screening.
Data quality: 100% of candidate profiles are complete and accurate.
Reporting
Weekly status report including:
Number of researched candidates.
Number of initial screenings conducted.
Number of confirmed interviews.
Challenges and recommendations for optimization.