Real Estate Virtual Assistant (CRM & Lead Management Specialist)

Join a fast-growing real estate business looking for a dedicated and detail-oriented Virtual Assistant to support the operations. This role requires expertise in CRM management, lead engagement, appointment scheduling, administrative support, and event marketing.

Please send us through message the following requirements if you want to apply:
1) Link of your updated Resume (Please make sure that your resume can be downloaded and accessible)
2) Link of your voice recording about your work experience (You may use Vocaroo for this)
3) Response to below questions:

REVA experience (number of years):
Lead Generation experience (number of years):
How many years of experience do you have using Sierra Interactive?:
What other CRM systems have you used?:
What other companies did you work with?:
Rate your English speaking from 1-10, with 10 being the highest:

KEY RESPONSIBILITIES:
1) CRM & Lead Management – Organize, structure, and maintain lead data in Sierra Interactive. Build and automate workflows, tagging, and follow-up sequences to optimize outreach and referrals.
2) Lead Engagement – Monitor inbound leads from social media, assist with follow-ups, schedule lead touchpoints, and maintain referral network communication.
3) Appointment & Calendar Management – Oversee daily scheduling, send meeting reminders, coordinate with clients and vendors, and assist with event coordination.
4) Real Estate Administrative Support – Generate CMAs, navigate MLS for property data, manage document collection, and prepare transaction-related documents.
5) Event Marketing & Outreach – Assist in planning and promoting client appreciation events, send invitations, track responses, and create marketing materials.
6) Communication & Coordination – Send reminders, follow up with past clients, take voice notes for task execution, and maintain a consistent communication style on behalf of Ashley.


QUALIFICATIONS:
Proven experience as a Virtual Assistant in the real estate industry.
Proficiency in Sierra Interactive CRM (or similar real estate CRMs).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Experience with MLS, CMAs, and real estate document preparation.
Ability to work independently, follow instructions, and adapt to a fast-paced environment.
Tech-savvy with knowledge of automation tools and social media platforms.