Real Estate VA

Nautical Staffing is a virtual staffing company that specializes in sourcing, recruiting, and onboarding the best people for our clients across the US.

We are looking for an experienced, detail-oriented, and organized Admin Assistant to join our growing team!

Key Responsibilities

Onboarding Support:
- Assist with administrative tasks, including collecting, organizing, and maintaining HOA documents and records.
- Help facilitate a seamless onboarding experience for new clients by adhering to set timelines.
- Prepare and distribute welcome packets, forms, and communications for newly onboarded communities.
- Coordinate with vendors through calls and update vendor records as needed.
- General Administrative Support:
- Respond to emails and inquiries promptly and professionally.
- Prepare and send letters, notices, and official communications for community associations.
- Organize and maintain both digital and physical records using Google Workspace.
- Track deadlines and support compliance-related tasks.

General Administrative Support:
- Respond to emails and inquiries promptly and professionally.
- Prepare and send letters, notices, and official communications for community associations.
- Organize and maintain both digital and physical records using Google Workspace.
- Track deadlines and support compliance-related tasks.

Qualifications & Skills:
- Experience: Preferably 1-2 years in an administrative or office support role.
- Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, and Gmail) is preferred; knowledge of Microsoft Office is also beneficial.
- Communication: Strong verbal and written communication skills with a customer
service-oriented approach, both via phone and email.
- Organization: Strong time management skills, ability to prioritize tasks, and keen attention to detail.
- Problem-Solving: Ability to anticipate needs, take initiative, and resolve issues proactively.
- Collaboration: Positive and professional demeanor with the ability to work effectively with internal teams, board members, homeowners, and vendors.

Instructions:
1) Send a link to your updated CV (include it in the body of your message)
2) Explain your experience in outbound collections in 1 short paragraph
3) Use this as your subject: "Assembly - Virtual Staff"
4.) Be ready with your Introductory Video as well.