Real Estate Transaction Coordinator and Executive Assistant

We are seeking a skilled Real Estate Transaction Coordinator and Administrative Assistant to join our team. This role involves managing real estate transactions, providing administrative support, and maintaining efficient operations. The ideal candidate will have strong organizational skills, a proactive mindset, and familiarity with real estate processes and tools.

Key Responsibilities:
Transaction Coordination
Manage the entire real estate transaction process, ensuring a seamless workflow from contract to close.
Prepare and review transaction documents and contracts.
Communicate with clients, agents, and vendors to coordinate schedules and resolve issues.
Administrative Support

Handle general administrative tasks such as email management, data entry, and appointment scheduling.
Maintain and update records in CRMs and transaction management systems (e.g., CTME, Resimpli, Brivity, Invelo, etc.).
Prepare and organize marketing materials, reports, and presentations.

Listing Management
Oversee tasks related to property listings, including document preparation and scheduling showings.
Ensure listings are accurate and up to date across multiple platforms.

Marketing and Social Media
Design graphics and email campaigns as needed.

Lead Management and Research
Conduct skip tracing and lead generation using tools like TLO and VPN.
Organize and track leads in the CRM system.

Qualifications:
Experience: Familiarity with real estate transactions and US real estate practices.

Skills:
Proficient in English (written and spoken).
Strong organizational skills and attention to detail.
Comfortable with tools like Microsoft Office, Google Docs, and spreadsheets.
Quick learner of new systems and tools.
Softwares: Experience with CTME, Resimpli, Brivity, Invelo, Matrix, TLO, VPN, and graphic design tools.

Personal Traits:
Systems-oriented and proactive.
Able to multitask in a fast-paced environment.

Work Environment
Remote position with hours from 8:00 AM to 5:00 PM MST (slightly flexible).
Supportive and collaborative team culture.
Bonuses and flexibility for high performers.

Preferred Skills
Knowledge of graphic design and social media management.
Experience in email marketing.