RE Executive Assistant

We are seeking a highly organized, tech-savvy Real Estate Systems & Marketing Operations Manager to take ownership of platform optimization, workflow automation, marketing support, and light administrative tasks. This role is perfect for someone who is both systems-minded and creative, able to design, execute, and improve workflows, while also contributing to marketing initiatives and team education.

The ideal candidate will master our platforms, lead team training sessions (“masterclasses”), and optimize processes to enhance productivity. Additionally, they will provide light marketing support, including basic video editing, social media content creation, and branding tasks in Canva.


Core Responsibilities:

Systems & Workflow Optimization (Primary Focus)

Take full ownership of platform management and ensure all tools are used to their highest potential.
Automate and integrate platforms to streamline workflows, enhance efficiency, and improve overall team productivity.
Design and execute Standard Operating Procedures (SOPs) to document workflows and system usage.
Lead “masterclasses” and training sessions for team members on platform functionalities and best practices.
Provide expert guidance on process improvements and operational efficiencies.


Marketing Support (Secondary Focus)

Create and schedule social media content using Canva (Facebook, Instagram, Pinterest, etc.).
Assist with light video editing to create highlight reels and engaging content.
Develop email newsletters and marketing content to support business growth.
Organize and maintain a content library for marketing assets.


Administrative & Support Tasks (As Needed)

Assist with onboarding and training new team members on platforms and workflows.
Handle ad-hoc administrative tasks, such as ordering business cards and other operational needs.
Support real estate operations, including utility start/stop services and coordinating online payments with the virtual accountant.
Help manage rental and rehab portfolio operations, ensuring smooth business processes.