Project Manager & Email Inbox Manager

Hey there!

Our PR Firm is looking for a new team member to join our team of 6 in connecting industry experts with podcast opportunities.

In this role, you'll drive successful podcast guest placements while maintaining strong client relationships and ensuring smooth booking processes via email.

Client & Host Communication :
- Manage all client communications regarding upcoming interviews, pre-interviews, and content updates
- Coordinate with podcast hosts to secure guest appearances, including follow-ups and guest form submissions
- Submit and track podcast opportunities for client approval
- Review and ensure the quality of video content before client delivery

Data & System Management :
- Maintain accurate client tracking sheets and master deliverables documentation
- Update podcast master database with critical information (paid opportunities, guest availability, etc.)
- Leverage existing podcast relationships to secure new guest opportunities
- Monitor and respond to host communications through HeyReach (LinkedIn) and Missive (Email)

Research & Support :
- Assist in identifying suitable podcast opportunities for clients
- Create personalized outreach based on host and client profiles
- Source contact information for podcast hosts
- Support ongoing research and pitching initiatives

Schedule & Availability :
- Work 4-5 hours per weekday between 9:00 AM and 4:00 PM EST
- Monitor email inboxes during business hours for time-sensitive communications

Tools We Use
- Communication: Slack, Missive
- Project Management: Asana
- Data Management: Google Sheets
-Outreach: Instantly, HeyReach, Clay

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We are looking for someone who has very good English in both speaking and writing and is able to understand the cultural differences when it comes to communicating with clients in the United States. As we aim to deliver the best client support and service possible, communication is a VERY important part of our service, if not the most important.
Please know that using tools like ChatGPT or other tools is fine, but please know that we are looking for someone who can clearly write in English without consistent help from AI, you should be able to answer an email directly and naturally without needing guidance from AI in writing your response. If you need clarity on what someone meant from their reply, that's fine, but your writing should be natural, and based on your own writing skills!)

While you will be replying to emails often, you will also need to communication with our team via Slack, and the email platform we use to keep communication organized in between our team members. Daily communication is crucial.

As a team member, you will be provided with our custom company portal with resources, video and guidance to make sure you have everything that you need to perform.

Payment-wise, you will be paid week on Saturday/Sunday's, and we are very flexible with payment methods.

The ideal candidate will be able to effectively manage multiple relationships while maintaining consistent communication and accurate documentation across all our platforms.

If you think this is you, apply now, excited to speak with you!