Podcast Management Virtual Assistant

Job Description: Podcast Management Virtual Assistant

About Us:
We are a dynamic and growing team dedicated to empowering entrepreneurs to achieve their goals and enhance their visibility through strategic content creation. Our mission includes producing high-quality podcast content that resonates with our audience and drives engagement.

Job Summary:
We are seeking an experienced Administrative/Management Virtual Assistant with a strong background in podcast management. The ideal candidate will assist with various administrative tasks and management duties for multiple podcasts, ensuring smooth operations and high-quality production. A verifiable portfolio detailing prior work is required. Candidates must submit a resume, portfolio, work samples, and a short video explaining why they should be chosen for this role and detailing any relevant experience. Please include a link to your video introduction in your application.

Key Responsibilities:

• Calendar Management: Coordinate and manage schedules, appointments, and meetings related to podcast production.
• Email Management: Monitor and manage email accounts, respond to inquiries, and maintain organized inboxes.
• Customer Service: Handle client phone calls, interviews, and emails, ensuring excellent customer service.
• Automation: Implement and manage automation tools to streamline tasks and improve efficiency.
• Community Engagement: Engage with the community through the CRM, fostering positive relationships and addressing any issues or questions.
• Project Management: Assist in planning, coordinating, and managing projects to ensure they are completed on time and within scope.
• Administrative Tasks: Perform various administrative tasks, including document preparation, filing, and data organization.
• Research: Conduct research on various topics, including content research for podcast episodes, providing detailed and accurate information.
• Data Entry: Accurately enter and update data in relevant systems and databases.
• Scheduling & Coordinating: Schedule and coordinate podcast episodes, including contact with team members and guests.
• Podcast Distribution: Manage the distribution of podcast episodes across multiple platforms.
• Show Notes: Create detailed and engaging show notes for each podcast episode.
• Podcast Analytics: Analyze podcast performance metrics and provide reports to key stakeholders.
• Advertising & Sponsorship Outreach: Assist with advertising and sponsorship outreach to support podcast growth and monetization.
• Market/Competition Analysis: Conduct market and competition analysis to stay updated on industry trends and best practices.

Qualifications:
• Proven experience as a virtual assistant or in a similar administrative/management role with a focus on podcast management.
• Verifiable portfolio detailing prior work in podcast management.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in using calendar and email management tools.
• Experience with customer service, including phone calls and emails.
• Familiarity with automation tools and CRM systems.
• Strong project management skills and the ability to multitask.
• Attention to detail and a commitment to accuracy.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to work independently and as part of a team.
• Experience with podcast distribution platforms and analytics tools.
• Basic understanding of social media platforms and content creation.

Preferred Qualifications:
• Experience with project management tools (e.g., Trello, Asana).
• Familiarity with data entry and database management.
• Basic knowledge of research methodologies and data analysis.
• Experience in advertising and sponsorship outreach.

Application Requirements:
1. Submit your RESUME
2. Provide a PORTFOLIO and work samples detailing prior experience.
3. Record a short VIDEO explaining why you should be chosen for this role and detailing any relevant experience. Include a link to the video in your application.

To apply for this position, candidates MUST complete all three of the following steps:

1. Submit a RESUME outlining your experience.
2. Provide a PORTFOLIO showcasing video editing projects for various platforms (YouTube, Reels, TikTok, etc.).
3. Submit a link to a newly created VIDEO introduction where you:
• State the current date (to verify it’s a new video).
• Explain why you are the perfect fit for this role.
• Summarize different projects you have completed, including at least one for YouTube.
• Showcase your work in the video using screen share or clips in the video.

The video should be concise, no longer than 2-3 minutes.

Please Note:
• Do not apply if you do not complete ALL THREE requirements as described above.
• Old video introductions or videos that do not include all the required components will NOT be considered.


What We Offer:
• Flexible remote working environment.
• Opportunities for professional growth and development.
• Collaborative and supportive team culture.
• Competitive compensation based on experience.

How to Apply:
If you are an organized and detail-oriented individual with a passion for podcast management and administrative support, we would love to hear from you! Please submit your resume, portfolio, work samples, and a short video detailing your experience and why you believe you should be hired for the job. If you are interested please apply through the application link below.

PLEASE SUBMIT your application via this link: https://form.jotform.com/242965258042157

Applications submitted directly through OnlineJobsPh will not be considered.

Join our team and help us create impactful and engaging podcast content!