Personal Executive Assistant

MUST READ these bullet points and follow directions. to be considered.
- We are a US based company. Your English must be excellent to apply.
- You must be willing to work Full Time US EST Hours (UTC-5)
- Please note at the end of this job description there are “Questions that must be answered” in order for our team to review your qualifications. If these questions are not answered, your submission will not be considered.


Position Summary
• Reports to the Executive(s) they are assigned to. In cases where an EA is supporting multiple individuals, they will report to each individually.
• Assist Executive(s) in being as productive and focused as possible. Support will extend to all areas of executive life (business and personal).
• Regular review, updating, and creating of calendar events, emails, tasks, and agendas.
• Assists in any business support areas requested by executive. This will include areas such as social media management/marketing, resume screening, computer/pc troubleshooting, lead generation, CRM data entry, etc, etc.

Essential Duties and Responsibilities
• Regularly communicate with Exec about their needs, time constraints, and priorities.
• Manage, organize, and regularly review executives email, calendar, and to-do list to maximize focus and time utilization.
• Manage email unsubscribing from any spam, deleting garbage items, and ensuring they can focus on important and relevant emails only.
• Attend all exec meetings, take notes, and send email recaps including action items.
• Review and communicate with Exec to continuously keep their do list updated and ensure they are planning their time realistically and effectively.
• Maintain a list of delegated items with their deadlines and keep Exec updated.
• Handle in stride any other task requested by exec.


CORE COMPETENCIES
- Dependable and Accountable.
- Excellent understanding or organization, prioritization, and delegation.
- Strong communicator both oral and written.
- High level of proficiency with technology.

SKILLS AND ABILITIES
- Speak and writes fluently in the English language.
- Strong skills in Microsoft Offices, Google docs, and generally strong aptitude in learning new technologies.
- Microsoft Outlook power user with thorough understanding of email management, calendar management, and task management.
- Works well individually and in a team setting.

EDUCATION REQUIREMENTS:
Degree/Diploma Obtained - College Degree Preferred or equivalent experience. Program of Study
Training in following areas a plus
- Computer Skills
- Time Management
- Organization Skills
- Office Management & Admin
- Leadership

EXPERIENCE REQUIREMENTS:
Requirement: Details:
- A minimum of 5 years working a business capacity in both independent and team roles
- A minimum of 2 years working as an Executive Assistant.


QUESTIONS THAT MUST BE ANSWERED
The following questions must be answer in your response to be considered for this opportunity.
- Are you be able and willing to work a full-time schedule 9AM to 5PM EST Monday through Friday minimum?
- Do you have a reliable Internet connection?
- Do you have a reliable computer?
- Do you have any experience working in the Microsoft 365 suite.

**** GET YOUR RESUME TO THE TOP OF THE LIST *****
Here is a little background on Josh (our CEO)
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If you are still interested in the role after watching, please respond with a short video about yourself. No need to script anything. Please just be yourself. Here are some talking points to help you get started but feel free to include anything you feel you would like to share. You don’t have to use the below.
o Where you live
o What you enjoy doing in your free time
o Any passions or passion projects you’ve worked on
o Some background on your education
o Recent and past work experience.

No need to overthink or over script you’re recording. Simply be yourself! Looking forward to getting to know you!

Josh