Personal Administrative Assistant w/ Sales Support

Vision21 Real Estate is an Australian real estate agency based in Norwest, New South Wales. Established in 2018, the company focuses on providing customer-centric services in buying, selling, renting, and property investments. They emphasize trust, transparency, and a commitment to helping clients secure the best deals for their needs. Vision21 specializes in multi-income properties, offering tailored investment strategies and expert property analysis. With a young but experienced team, they strive to meet the evolving needs of the Australian real estate market.

Job Description:
We are seeking a highly organized and proactive Personal Administrative Assistant with experience in providing administrative and sales support. The ideal candidate will have experience working with Australian clients or accounts, ensuring smooth coordination between sales teams and clients. This role involves managing day-to-day tasks, coordinating schedules, and providing administrative support to ensure efficient operations.

Key Responsibilities:
• Manage executive calendars, schedule meetings, and organize travel arrangements.
• Provide administrative and sales support, including preparing property listings, reports, and presentations.
• Assist in client communications via phone, email, and CRM systems.
• Support the sales process by managing leads, updating databases, and tracking sales performance.
• Coordinate with external stakeholders like buyers, sellers, and agents.
• Ensure documentation accuracy and timely processing of sales agreements.
• Perform ad-hoc administrative duties to support the smooth operation of Vision21’s real estate services.

Qualifications:
• 2+ years of administrative or sales support experience, preferably in real estate or property management.
• Familiarity with Australian real estate practices is a plus.
• A customer-centric attitude with the ability to manage time-sensitive tasks efficiently.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy in managing candidate data and documentation.
• Ability to work independently in a remote setting with minimal supervision.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and collaboration tools (e.g., Skype, Microsoft Teams).

Preferred Skills:
• Experience in real estate, financial services, or related industries.
• Prior experience in handling international clients, particularly Australian clients
• Familiarity with time zone differences and ability to coordinate across regions.
• Previous experience in a virtual assistant or remote work role.
Working Hours: Australian business hours.

Benefits:
• Competitive salary
• Work-from-home flexibility
• Opportunities for career growth and development
• Supportive team environment

How to apply:
• Send your share link of your cv/resume and portfolio (if any).
• Create a loom video with 2-5 minutes that will cover the following:
o A brief introduction about yourself.
o An overview of your professional background and experience, particularly related to HR recruitment.
o The key responsibilities you are comfortable handling (recruitment and ad hoc tasks).
o Your motivation for applying for this role.
o Any other relevant details that you think would strengthen your application.
• Process your DISC profile using the link below and send the result as a share link.
o https://discpersonalitytesting.com/free-disc-test/