Payroll Manager

Position Title: Payroll Manager

Department: Finance/Operations

Reports To: Controller

Location: Remote

Position Summary

The Payroll Manager is responsible for overseeing the payroll processes for both TurFresh and Express Chipping, ensuring compliance with multi-state labor laws and tax regulations. This role involves managing end-to-end payroll operations, verifying timekeeping data, and ensuring accurate and timely disbursements for employees and contractors. The Payroll Manager will leverage platforms such as Hubstaff, Jobber, Paychex, and Workyard to streamline operations and maintain payroll accuracy across all service areas.



Key Responsibilities

Payroll Processing

Manage weekly payroll processing for employees and contractors using Paychex.

Ensure payroll submissions are accurate and adhere to deadlines for both companies.

Timekeeping Management

Oversee time-tracking platforms (e.g., Hubstaff, Workyard, and FastField) to ensure accurate reporting of hours worked.

Audit and reconcile time records, including overtime, per diem, and missed lunches.

Compliance and Documentation

Ensure payroll operations comply with state and federal labor laws, including specific requirements for California, Arizona, Georgia, Florida, and Texas.

Maintain organized payroll records for audits and compliance reviews.

Dispute Resolution

Address payroll-related discrepancies, collaborating with department leads and employees to resolve issues promptly.

Investigate and resolve disputes regarding time logs, overtime, and expense claims.

Process Improvement

Develop and implement payroll SOPs to streamline processes and reduce errors.

Identify inefficiencies in time tracking or payroll workflows and propose solutions for improvement.



30/60/90-Day Onboarding Plan

30 Days

Familiarize with existing payroll SOPs for both TurFresh and Express Chipping.

Gain proficiency in all payroll platforms (Hubstaff, Jobber, Workyard, Paychex, etc.).

Audit and process payroll under supervision, achieving 95?curacy.

60 Days

Take full ownership of payroll processing, including multi-state compliance checks.

Begin monitoring KPIs and reporting performance metrics to leadership.

Collaborate with HR and department heads to identify pain points in time tracking or payroll processes.

90 Days

Consistently achieve 100?curacy in payroll processing and time log reconciliations.

Implement at least one process improvement that increases efficiency by 10%.

Establish a compliance checklist to ensure payroll policies align with labor laws across all operational states.



Key Metrics and KPIs

Metric

Target

Measurement Method

Payroll Accuracy Rate

100% error-free payroll processing

(Accurate Payroll Runs / Total Payroll Runs) x 100 - Tracked weekly

Compliance Rate

100?herence to multi-state labor laws and tax regulations

Audit findings and compliance checklists, reviewed quarterly

Time Log Discrepancy Resolution

Resolve 95% of time log disputes within 2 business days

(Resolved Disputes / Total Disputes) x 100 - Tracked monthly

Processing Efficiency

Reduce payroll processing time by 10% within the first 90 days

Compare processing time pre- and post-improvement, reviewed quarterly

Platform Utilization Accuracy

98?curacy in tracking and reconciling time logs across Hubstaff, Workyard, and other platforms

(Accurate Records / Total Time Logs) x 100 - Audited monthly



Qualifications

Education: Bachelor's degree in accounting, Finance, Business Administration, or a related field.

Experience: Minimum 5 years in payroll management, preferably with multi-state and contractor experience.

Technical Skills: Proficient in payroll platforms (Paychex, Hubstaff, Workyard, etc.) and advanced Excel skills.

Knowledge: Deep understanding of labor laws (California, Arizona, Georgia, Florida, Texas) and tax regulations.



Key Competencies

Detail-Oriented: Ensures high accuracy in payroll calculations and timekeeping data reconciliation.

Analytical Thinking: Capable of identifying inefficiencies and proposing data-driven solutions.

Problem-Solving: Effectively resolves payroll disputes and minimizes recurring issues.

Time Management: Prioritizes tasks to meet strict payroll deadlines across multiple entities.

Adaptability: Quickly learns new systems and adapts to changes in labor laws or organizational needs.

If you're ready to take on an exciting challenge and grow with us, we invite you to apply by filling out this form to proceed to the next steps: wkf.ms/3AYDD9e.