Part-Time Executive Assistant

Urgently hiring a Part-Time Executive Assistant!

If you’re organized, tech-savvy, and have strong writing and communication skills, this could be the perfect fit. You’ll help manage priorities, keep things on track, and anticipate needs—while working remotely on a structured, part-time schedule.

Schedule: 10 AM – 2 PM PT (Remote)
Contract Type: Independent Contractor

About Us
We are a dynamic group of companies operating across multiple industries, including law, virtual staffing, and business coaching. Our mission is to provide innovative solutions in legal services, empower businesses through strategic coaching, and connect top-tier talent with growing companies. We are fast-paced, growth-focused, and committed to excellence in every aspect of our work.

About the Role
We’re hiring a Part-Time Executive Assistant to support the founder of a coaching firm. This is a remote role ideal for someone who is a strong writer, highly organized, and passionate about keeping operations smooth and efficient. If you thrive on being one step ahead, handling tasks with minimal supervision, and working in a positive and purpose-driven environment, this role is for you.

You’ll be the founder’s go-to support—managing daily communications, task tracking, and administrative duties while also contributing to strategic planning and internal coordination.

Key Responsibilities
- Manage email correspondence and ensure timely follow-ups
- Maintain calendars, appointments, and scheduling needs
- Draft, proofread, and send polished internal and external communications
- Track ongoing tasks and projects, following up as needed to ensure completion
- Anticipate needs and provide proactive support without being prompted
- Prepare meeting notes, summaries, and light reports
- Conduct research and support project execution when needed
- Help maintain and improve internal workflows and digital organization

What We’re Looking For
- 2+ years of experience as an Executive Assistant supporting a CEO, COO, or CSO.
- Excellent writing ability – Clear, professional communication is a must
- Positive attitude & proactive mindset – You're a go-getter who loves taking initiative
- Tech savvy – Comfortable using digital tools and learning new platforms quickly
- Experience in using Upgrade to see actual info (or similar project management tools) is a plus.
- Clear communicator – You follow through, ask the right questions, and ensure alignment
- Detail-oriented & forward-thinking – You anticipate needs and stay one step ahead
- Honest & transparent – Trust and communication are central to how you operate
- Receptive to feedback – You value learning and aren’t afraid to give or receive constructive input
- Must be available during US EST business hours (10 AM - 2 PM EST)

Nice to Have
- Experience supporting a coach, consultant, or entrepreneur
- Familiarity with tools like Google Workspace, Slack, Notion, Asana, Zoom, or similar
- Background in client service, professional coaching, or executive support roles

Why Join Us?
- Work directly with an inspiring founder in the business coaching space
- Be part of a company committed to growth, clarity, and results
- Enjoy a flexible, fully remote work environment
- Contribute meaningfully to the success of entrepreneurs and small business leaders
- Build a long-term working relationship based on respect, transparency, and shared goals

How to Apply
Please send your resume and a short introduction to Upgrade to see actual info the subject line: “Your Next Part-Time Executive Assistant is Here!” so we know you’ve read the full job description and are aligned with what we’re looking for.