Paralegal VA

About the Firm: We are a dynamic law firm specializing in California business law, civil litigation, plaintiff and defense employment law, family law, and ADA defense. Our firm is dedicated to providing excellent legal services to our clients, and we are looking for a motivated and detail-oriented Legal Assistant to join our team remotely.

Key Responsibilities:
Document Preparation: Draft letters, complaints, and legal documents using templates related to California business law, civil litigation, employment law, family law, and ADA defense.
Calendaring: Manage and maintain the firm’s calendar, including scheduling appointments, court dates, and deadlines using online tools.
File Organization: Maintain an organized and accessible electronic filing system, using cloud storage solutions to ensure documents are easily retrievable for legal proceedings.
Client Billing: Prepare and send invoices through online billing software, track payments, and follow up on outstanding invoices.
Administrative Support: Answer phone calls and respond to client inquiries using VOIP and email. Provide administrative support to attorneys and other staff members via remote collaboration tools.
Office Management: Coordinate with a local office manager for any physical office needs and handle tasks like ordering supplies remotely.
Client Interaction: Ensure clients receive timely responses through remote communication channels, supporting attorneys with case preparation and document management.
Expectations for Remote Work:
Efficiency & Productivity: Maintain high productivity and meet deadlines using remote task and project management tools.
Attention to Detail: Ensure accuracy and compliance with legal standards by utilizing document review techniques.
Communication: Use video conferencing, phone, and email to communicate professionally with clients, attorneys, and court staff. Regularly update the team on task progress.
Confidentiality: Follow firm policies on data protection, using secure communication channels and encryption to maintain confidentiality.
Adaptability: Proactively manage tasks, stay updated on remote work tools, and adjust to the challenges of a remote work environment.
Technology Requirements for Remote Work:
Reliable internet connection and secure computer with updated security software.
Access to cloud-based legal software for document management.
VOIP service for handling calls and video conferencing tools for client and team communication.

Qualifications:
Education: High school diploma or equivalent; additional legal training or certification is a plus.
Experience: Prior experience as a legal assistant in California business law, civil litigation, employment law, family law, or ADA defense is preferred.
Skills: Proficiency in Microsoft Office Suite, cloud-based legal software, strong organizational skills, attention to detail, and excellent written and verbal communication skills.