Operations Project Manager at Sia Admissions

About Sia Admissions:
Sia Admissions is a boutique coaching firm that supports prospective students from diverse backgrounds in navigating graduate and professional school admissions at top-tier institutions. We provide customized, one-on-one coaching because we believe that the right story, character, and experiences can lead to success. When applicants gain admission to the right educational programs, they’re on a path to acquiring skills that transform their lives, communities, and ultimately, the world.

Position Overview:
As the Operations Project Manager, you’ll play a pivotal role in driving Sia Admissions’ operational success by developing and managing new products, streamlining processes, and overseeing project execution from ideation through completion. This role requires a tech-savvy self-starter who thrives in a remote environment, takes ownership of initiatives, and brings forward-thinking solutions to enhance business operations. The successful candidate will be someone who can work in the Eastern time zone.

Key Responsibilities:

Product and Process Development

• Identify, plan, and implement new product ideas and internal processes that align with business objectives and address client needs.
• Continuously assess and improve current processes, recommending and implementing automation solutions to enhance efficiency and streamline operations.

Project Planning and Execution

• Lead project plans from ideation to completion, ensuring each stage meets deadlines, budgets, and quality standards.
• Proactively address potential roadblocks, identify solutions, and maintain progress on track, with full ownership of project outcomes.

Technology Integration and Automation

• Utilize tools such as Zapier, Calendly, and ClickUp to build seamless automations that reduce manual work and enhance workflow efficiency.
• Monitor and maintain integrations across the tech stack, ensuring consistent functionality and reliability.

Remote Coordination and Communication

• Manage tasks independently with clear, proactive communication, maintaining alignment with the remote team.
• Keep all stakeholders informed with regular updates, aligning project goals and timelines.

Documentation and Reporting:

• Create and maintain detailed documentation for project processes, SOPs, and automation workflows to support efficient onboarding and knowledge transfer.
• Generate and present reports on project performance, including KPIs, timelines, and completion metrics, offering insights to inform strategic decisions.

Qualifications:

• Proven experience in operations or project management, ideally within a remote or boutique consulting environment.
• Strong proficiency with project management tools (particularly ClickUp) and automation platforms (Zapier, Calendly).
• Demonstrated ability to work independently and communicate effectively in a virtual environment.
• Exceptional project planning and organizational skills, with a strong aptitude for identifying solutions and driving efficiency.
• Excellent writing and documentation skills for clear SOPs and process documentation.

Why Sia Admissions?
At Sia Admissions, we are passionate about guiding students on their journey to top-tier graduate programs. You’ll join a dedicated, mission-driven team that believes in the transformative power of education. This role offers the opportunity to impact both our clients and internal processes, all while working autonomously and with flexibility in a remote setting. If you’re an innovative problem-solver with a talent for streamlining operations and creating meaningful change, we’d love to hear from you.

To Apply:
Please submit your resume, a brief cover letter, and a 60-second video highlighting your prior experience in operations project management.