Operations & Invoicing Coordinator (Security Systems) (AVS066)

Job description:

We are seeking a detail-oriented and proactive Operations & Invoicing Coordinator to support our growing team. The ideal candidate will bring an accounting mindset to manage invoicing, past due follow-ups, and CRM updates while assisting in project coordination for our security system programming and access control solutions. This role is pivotal to the smooth daily operations of our services across South Florida—from West Palm Beach to Hialeah.

You’ll work closely with the business owner and team to manage data entry, customer reminders, and support both programming and referral processes related to our commercial and community-based security clients. A strong background in QuickBooks Desktop and database management is essential.

Task that will be assigned:

*Generate, send, and track invoices using QuickBooks Desktop or Online
*Manage past due invoice reminders and follow-ups with clients
*Maintain and update the Access Control Database
*Support the programming process for security system projects
*Assist in processing speeding ticket documentation for associations
*Collaborate with clients including property management groups and hospitals
*Help manage referral pipelines and CRM entries (note: system is different from standard CRMs)
*Monitor and support project management tasks on a daily basis
*Provide administrative and operational support to the internal team (2 employees + owner)
*Help streamline communication between Evidence Security Systems and client communities

Key Skills & Competencies:

*Proficient in QuickBooks Desktop or Online
*Strong understanding of basic accounting and invoicing processes
*Experience with database systems and light CRM tools
*Highly organized with excellent attention to detail
*Comfortable working on daily recurring tasks and project coordination
*Clear communicator, capable of following up professionally with clients
*Self-starter who can work independently and collaborate with a small team

Experience Requirements:

*2+ years in accounting, bookkeeping, or operations support roles
*Familiarity with security systems industry, access control, or property management a plus
*Prior experience supporting small businesses or working in cross-functional roles
*Previous exposure to CRM platforms and project tracking tools

If you are interested to proceed, kindly fill out our online application form by clicking the link so we can get you in our hiring funnel: Upgrade to see actual info

Once completed, we will reach out to you for the next steps.
Thank you and we look forward to your submission.