Operations EA

Operations Executive Assistant (EA)


Company Description:


Gymtopia is a leading AI-powered ad agency designed specifically for gym owners. We specialize in providing cutting-edge digital marketing strategies, media buying, and technology solutions tailored for the fitness industry. We’re growing rapidly and are looking for an exceptional Operations EA to provide key support for our CEO and executive team in this fast-paced, innovative environment.

Job Overview:

We seek a highly organized and proactive Operations EA to support our dynamic team of fitness CEOs and leadership. The ideal candidate will be someone who thrives in a fast-paced environment, is highly efficient, and can manage multiple priorities at once. In this role, you will help optimize the executive’s time, handle logistics for meetings and travel, and ensure the smooth operation of day-to-day tasks for the leadership team.

Key Responsibilities:

Manage and prioritize the executive’s calendar, scheduling meetings, events, and calls in alignment with strategic goals.
Handle email correspondence, organize inboxes, and respond to high-priority matters.
Coordinate travel arrangements and assist with organizing events, ensuring everything is organized to perfection.
Support in project management to ensure deadlines and goals are met for various business initiatives.
Act as a liaison between the leadership team and clients or external partners, facilitating seamless communication.
Draft correspondence, reports, and presentations on behalf of the CEO and executive team.
Keep the executive team organized with regular updates, reminders, and action items.
Conduct research and prepare detailed reports to support business decisions and strategies.
Anticipate needs and solve problems before they arise, ensuring smooth operations at all times.

Qualifications:

3+ years of experience as an Executive Assistant, ideally in the fitness or digital marketing industry.
Exceptional organizational skills with a strong attention to detail.
Proficiency in project management tools and familiarity with remote work technologies (e.g., Google Suite, Zoom, Slack, Click up, GHL).
Strong communication skills (both written and verbal).
Ability to manage competing priorities and work independently.
A passion for fitness is a plus, but not required.
Proactive, flexible, and adaptable to changes in a fast-paced environment.

Benefits:

Work closely with high-profile fitness CEOs.
Enjoy remote work flexibility with a dynamic, collaborative team.
Opportunities for growth and career advancement.
Competitive salary and benefits package.

How to Apply:
Ready to drive operational excellence for Gymtopia's diverse and high-profile clients? Apply today by clicking the link below and submitting your CV and a cover letter highlighting your achievements and relevant experience.

LINK: Upgrade to see actual info

Shift:
Official Work Shift: 7:00 AM – 4:00 PM PST
Onboarding: 8:30 AM – 4:00 PM PST (2 days)
Training: 8:30 AM – 4:00 PM PST (2–6 days)