Office Admin Manager - Remote

Position Overview

We’re seeking an Office Admin Manager who can serve as the central support for our team, a reliable point of contact for our directors, and a key contributor across our business functions. This role requires a proactive, organized all-rounder with experience in construction or related fields. You’ll manage accounts payable, provide crucial support to our leadership, and step in wherever needed, from project assistance to marketing. As an essential member of our team, you’ll play a part in shaping workflows and supporting smooth day-to-day operations.

This is a remote position for candidates in the Philippines, and fluency in English is essential. Mandarin skills are a bonus. We’re looking for someone who sees themselves as part of our team for the long term and is ready to grow with us.

About Us

At FunctionCo, we’re more than just a construction company – we’re a dedicated and growing team. Specializing in both domestic and commercial construction, architectural design, joinery manufacturing, and facility management, we’re united by a commitment to quality and collaboration. Our team brings together diverse talents across our two main construction companies, and as we grow, we’re looking for someone who’s not only skilled but also shares our values and vision. This is more than a job; it’s a chance to join a company that prioritizes mutual respect, teamwork, and building something meaningful together.

Our Core Values

At Function Co, our values are the foundation of our work. We believe in clear communication, respect, teamwork, and always adding massive value for our clients. We maintain high standards and foster an empathetic, supportive culture where each team member can thrive. We need someone who resonates with these values, a true team player with a passion for growth, quality, and care.

Key Responsibilities

• Administrative Support: Act as the primary point of contact for company directors, managing day-to-day office tasks and providing personal assistant support.
• Accounts Payable: Oversee weekly accounts payable for both construction companies using Xero, ensuring timely and accurate payments.
• Project Support: Assist project teams with quote collection, material organization, budget tracking, and spreadsheet management.
• Communication: Liaise with subcontractors to support the Estimating team and coordinate project needs.
• Marketing Assistance: Support the Marketing Manager with social media posts, especially on LinkedIn, and potentially create reels or other content if skilled in this area.
• Document Management: Handle document production, extracting relevant information from construction plans such as schedules and timelines.
• System Implementation: Contribute to developing and refining our systems and workflows, especially in accounts payable and administrative management.

Preferred Skills and Experience

• Software Proficiency: A strong working knowledge of ClickUp for project management is highly advantageous. Familiarity with AI tools that enhance productivity, such as AI-based data processing or communication tools, will also be a big advantage.
• Education: A degree in Marketing, Project Management, Accounting, Business Management, or a related field.
• Industry Knowledge: Experience in the construction sector or familiarity with construction documentation is a plus but not essential.

Technical Skills:

• Xero for accounting
• Google Suite (especially Google Sheets and Docs)
• Communication Skills: Strong English language proficiency; Mandarin skills are a bonus.
• Detail-Oriented: Reliable and meticulous, especially with finance and document management.
• Adaptable: Ready to take on varied responsibilities and enjoy a dynamic role.

Why Join Our Team?

This isn’t just a role – it’s a chance to become a core member of our team, helping to shape and grow as we take on exciting new projects. We offer a welcoming and collaborative environment where your ideas are valued, and where you’ll have the opportunity to make a real impact. For the right candidate, we offer a competitive salary, opportunities for advancement, and a commitment to your long-term success.

Salary is commensurate with experience and skill set. If there is anything else you can bring to the role, please let us know!

If you’re a versatile admin professional with software skills, an interest in AI tools, and a passion for growth and teamwork, we’d love to hear from you!