Junior Virtual Assistant (Remote Work)

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:
Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

Job Summary

We are a fast-growing start-up company seeking a Junior Virtual Assistant to join our dynamic Supply Chain team. As a Junior Virtual Assistant, you will play a critical role in supporting the day-to-day operations of our supply chain processes, from managing purchase orders to preparing inventory reports. This position requires adaptability, a strong work ethic, and a positive attitude, as we continuously refine our systems to find the most efficient workflow. Your ability to learn quickly and collaborate with the team will be essential as we iterate on our processes and implement improvements.

Responsibilities

• Assist in the creation, updating, and maintaining the Purchase Order (PO) workflow.
• Arrange shipping, deliveries, and pickups with FedEx and freight forwarders.
• Inventory Management, including SKU updates, stock adjustments, and transfers.
• Maintain and update warranty claims workflows in ClickUp.
• Support after-sales communication through email, Google Chat updates, and other platforms.
• Prepare and conduct weekly supply chain meeting minutes.
• Update and manage supply chain contacts and filing systems.
• Upload new products and maintain product listings in DEAR Inventory.
• Provide support in training new team members on processes and procedures.
• Perform other ad hoc tasks as assigned.

Join us in driving a sustainable future!

Requirement :

• Minimum of six (6) months of experience as a Virtual Assistant.
• Fresh graduates are also encouraged to apply.
• Excellent English written and verbal communication skills.
• A Bachelor’s degree in Engineering, Information Technology, Computer Science, Business Management, or a related field.
• Strong organizational and follow-up skills.
• Proficiency in using Google Workspace (Docs, Sheets, Chat) for communication and reporting.
• Comfortable with change and enjoys iterative processes.
• Proficient in using technical software, project management tools (e.g., ClickUp, Airtable), and other relevant applications.
• Capable of managing emails, calendars, and data effectively.
• Demonstrates strong time management skills and the ability to multitask.
• A positive attitude, willingness to take initiative, and understanding of the challenges of working in a start-up setting.

Essential Requirements for Remote Work:
• Reliable Laptop or Desktop Computer.
• Stable and high-speed internet connection.
• Power source and backup internet connection in case of electricity interruptions.

***How to Apply***

Take the next step by completing our application form:
forms.clickup.com/3737068/f/3j1fc-35945/HQ578HNFWTW3B7LXDL

Note: Only successful candidates will be contacted for the next phase of the selection process. We appreciate your time and interest in joining our team.