HVAC - Virtual Office Manager

**PLEASE DO NOT APPLY FOR THIS POSITION IF YOU DO NOT HAVE PAST EXPERIENCE IN WORKING AS AN OFFICE MANAGER OR ADMIN ASSISTANT WITHIN THE HVAC INDUSTRY**

Responsibilities:
• Create and process invoices for HVAC services and equipment
• Prepare and submit equipment warranty registrations for customers
• Complete and file rebate paperwork for energy-efficient installations
• Create engaging social media content for HVAC businesses
• Assist office managers with administrative tasks and documentation
• Maintain accurate records and follow established procedures
• Coordinate with U.S.-based office managers to ensure smooth workflow
• Support customer service initiatives as needed

Requirements:
• Excellent English communication skills: verbal, written, and reading is a MUST
• Basic understanding of HVAC industry terminology is a MUST
• Previous experience in administrative support or customer service within the HVAC industry is a MUST
• Experience with creating professional social media content
• Proficiency with common office software and digital tools
• Tech-savvy and quick to learn new software platforms
• Excellent attention to detail and organizational abilities
• Ability to work independently, manage multiple priorities while maintaining accuracy and committed to meeting deadlines

Work Schedule
• This is a full-time position in a work-from-home setup. You will be working 8 hours a
day, 5 days a week, following the US Time zone.

TO APPLY FOR THIS POSITION, FOLLOW THE INSTRUCTIONS BELOW:
1. Include the phrase "HVAC" in your SUBJECT.
2. Send a COVER LETTER with a LINK to your CV/Resume.

***APPLICATIONS WITHOUT CVS/RESUMES WILL NOT BE CONSIDERED***