General Virtual Assistant

Kindly only proceed with the application if the required Skills and Experience align with your skills.

Job Title: General Virtual Assistant
Work Schedule: Full-time (40 hours/week) - AU Time

Industry: Real Estate

Key Duties & Responsibilities Involved:

Client Communication:
- Respond to emails, calls, and messages.
- Schedule meetings and private inspections
- Follow up with clients and gather necessary paperwork, identification and checks

CRM & Database Management:
- Update client details, notes and transaction progress in CRM.
- Contracts timeline management
- Track leads and schedule follow-ups, meetings
- Organise digital files and contracts

Transaction Support:
- Assist with preparing contracts and transaction documents.
- Track important deadlines (inspections, appraisals).
- Communicate with vendors (inspectors, lenders, title companies)
- Organise settlement gifts

Marketing & Social Media:
- Help create and schedule posts for social media – Facebook, LinkedIn, Instagram, Google Business
- Assist in writing and sending email newsletters, announcements and off market listings
- Design flyers and marketing materials for properties using Canva and CRM

General Administrative Support:
- Organise and maintain digital documents.
- Manage the Buyer’s Agent’s calendar and appointments, as well as your own emails
- Perform data entry and prepare reports for meetings.

Essential Skills & Experience:

-Proven experience as a virtual assistant, administrative assistant, or in a similar role (Australian real estate experience).
-Strong knowledge of real estate processes and terminology (familiarity with buyer’s agent duties a plus).
-Excellent organisational skills and attention to detail.
-Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), Canva and real estate tools (CRM systems).
-Proven ability with posting to social media and Google My Business
-Strong written and verbal communication skills.
-Ability to manage multiple tasks and priorities in a fast-paced environment.
-Tech-savvy and familiar with online communication tools (Zoom, Slack, etc.).
-Knowledge of social media platforms
-Self-motivated, reliable, and able to work independently with minimal supervision.
-A positive, customer-service-oriented attitude and a desire to contribute to a team.

USE CODE: FT-GNV

Please ensure that you complete the form in its entirety to have your application considered.

link.apisystem.tech/widget/form/LcdnWzsuL9YYcWvQtvun