General Accountant/Bookkeeper

About Rig Fab

Rig Fab is a leader in supplier development consultancy, supporting suppliers in achieving operational excellence through streamlined financial and operational processes. We are seeking a meticulous Bookkeeper to manage our financial records, ensure accuracy in billing, and provide financial insights to support decision-making. This role requires strong attention to detail, financial acumen, and the ability to manage multiple accounts accurately.

Job Overview

The Bookkeeper is responsible for maintaining accurate financial records, processing invoices, managing accounts payable and receivable, and ensuring compliance with financial policies. This role will support Rig Fab’s financial integrity by handling day-to-day bookkeeping tasks, preparing financial reports, and collaborating with the finance team for audits and reconciliations.

Key Responsibilities
• Accounts Payable and Receivable
- Process and record all accounts payable and receivable transactions accurately.
- Ensure timely payment of vendor invoices and track customer payments to maintain cash flow.
- Follow up on outstanding accounts receivable and resolve any payment discrepancies.

• Invoice Management
o Prepare and send invoices to clients based on service agreements, ensuring accuracy in billing details.
o Track and reconcile payments to ensure all outstanding invoices are collected promptly.
o Address client inquiries regarding invoices and resolve any billing discrepancies.

• Financial Reporting
o Generate monthly and quarterly financial reports, including income statements, balance sheets, and cash flow statements.
o Provide insights and analyses on financial performance to management as needed.

• Expense Tracking and Reimbursement
o Track and categorize business expenses, ensuring adherence to budgetary guidelines.
o Process employee expense reimbursements, verifying receipts and accuracy of claims.

• Payroll Assistance
o Support payroll processing by verifying hours worked, tracking leave balances, and preparing payroll reports.
o Ensure compliance with payroll regulations and assist with employee payroll inquiries.

Key Performance Indicators (KPIs)

1. Invoice Accuracy: Achieve a 100?curacy rate for all invoices sent to clients, ensuring timely and correct billing.
2. Timely Accounts Receivable Collection: Ensure 95% of accounts receivable are collected within the agreed payment terms.
3. Bank Reconciliation Timeliness: Complete monthly bank reconciliations by the 10th of each month with 100?curacy.
4. Expense Report Submission Rate: Process and reimburse all approved expense reports within 5 business days of submission.
5. Monthly Financial Reporting Accuracy: Deliver accurate financial reports to management by the 15th of each month.

SMART Goals
1. Improve Invoicing Efficiency
o Specific: Standardize the invoicing process to reduce preparation time and eliminate errors.
o Measurable: Achieve a 100?curacy rate and reduce time spent on invoicing by 20%.
o Achievable: Use templates and automated reminders for invoicing deadlines.
o Relevant: Ensures accurate billing and timely payments.
o Time-bound: Complete by the end of Q1.

2. Enhance Accounts Receivable Management
o Specific: Reduce outstanding accounts receivable by implementing follow- up procedures for overdue invoices.
o Measurable: Achieve a 95% collection rate within payment terms.
o Achievable: Schedule reminders for follow-ups on overdue accounts.
o Relevant: Improves cash flow and reduces financial risks.
o Time-bound: Complete by the end of each month.

3. Streamline Expense Reimbursement
o Specific: Implement a tracking system for employee expenses to expedite reimbursements.
o Measurable: Process 100% of approved expense reports within 5 business days.
o Achievable: Use digital tools to manage and track expenses.
o Relevant: Supports accurate budgeting and employee satisfaction.
o Time-bound: Achieve consistently for each report submission.

4. Optimize Bank Reconciliation Process
o Specific: Complete all bank reconciliations by the 10th of each month with zero discrepancies.
o Measurable: Track reconciliation accuracy and completion times.
o Achievable: Set aside dedicated time each month for reconciliation tasks.
o Relevant: Ensures financial records are up-to-date and accurate.
o Time-bound: Complete monthly.

5. Timely Financial Reporting
o Specific: Deliver monthly financial reports to management by the 15th of each month.
o Measurable: Track submission times and report accuracy.
o Achievable: Allocate time for report preparation and review.
o Relevant: Supports strategic decision-making.
o Time-bound: Complete by the 15th of each month.

Skills and Qualifications
• Attention to Detail: Highly accurate in recording and managing financial data.
• Strong Numerical Skills: Proficient in handling numbers, reconciliations, and financial statements.
• Familiarity with Accounting Software: Experience with QuickBooks, Xero, or
similar software for bookkeeping and financial tracking.
• Organizational Skills: Ability to manage multiple financial records and deadlinese[ectively.
• Communication Skills: Clear communication for coordinating with clients,
vendors, and internal teams.
• Self-Motivated and Responsible: Able to work independently and ensure accuracy
in all financial processes.
Preferred
• Certification in bookkeeping or accounting (e.g., CPB, CB, or equivalent).
• Previous experience in a similar bookkeeping or accounting role.

Why Join Rig Fab?
At Rig Fab, we believe that strong financial management is essential to achieving
operational excellence. As a Bookkeeper, you will play a vital role in maintaining accurate
financial records, supporting financial reporting, and ensuring compliance. Join us to drive
Rig Fab’s financial stability and contribute to a results-oriented team.

How to Apply
If you are a detail-oriented bookkeeper with strong organizational and financial skills, we
encourage you to apply.

For additional inquiries, contact us:
Phone: 813-683-4218

Email: info@RigFab.com
Website: www.RigFab.com