Full-Time Virtual Assistant - Fashion Bag Brand

We’re a young, dynamic startup in the e-commerce fashion industry, specializing in trendy and stylish bags. We are looking for a dedicated and detail-oriented eCommerce Virtual Assistant to support the day-to-day operations of our bag brand. The ideal candidate is experienced, self-motivated, and capable of handling various administrative, finance, marketing, and logistics tasks with minimal supervision. This is a full-time role, and we require a professional with no other commitments.

Responsibilities

1. Administrative Support
- Manage scheduling and booking of appointments
- Manage file and email organization
- Handle basic procurement of goods such as office supplies and pantry items
- Develop and document Standard Operating Procedures (SOPs) for the company.

2. Finance and Accounting
- Create simple invoices and consolidate invoices/bills.
- Extract and organise receipts for accounting purposes.
- Basic Data Entry activities

3. Shopify Management
- Regularly review our Shopify and Tiktok Shop store to ensure all listings and inventory are accurate and up-to-date.
- Check product information to ensure completeness (e.g., descriptions, images, pricing), and resolve discrepancies if needed.

4. Marketing Support
- General marketing support such as conducting research on competitors and emerging trends in the industry.
- Sourcing of props and booking venues for product photo shoots.

5. Logistics and Inventory Management
- Create and maintain SOPs for inventory processes such as stock syncing and costing.
- Support basic logistics tasks, ensuring inventory accuracy and operational efficiency.

Requirements:
- Proven experience as a Virtual Assistant, preferably in an eCommerce or retail environment.
- Confidence in handling a broad range of responsibilities with minimal supervision.
- Highly diligent and detail-oriented with excellent organizational skills.
- Proficiency in Microsoft Office applications, including Excel (e.g., pivot tables, basic formulas) and PowerPoint.
- Proactive problem solver who takes initiative.
- Strong written and verbal communication skills in English.
- Familiarity with Shopify and basic finance/accounting tasks is a plus.

Work Arrangement:
- Full-time position with no other commitments.
- 9-6pm, Monday - Friday

What’s in it for you:
- The chance to be part of an exciting and growing fashion ecommerce brand
- Opportunities for growth and professional development
- A supportive, young, and dynamic team culture
- Competitive remuneration that scales with performance

[IMPORTANT]
To apply, please fill up this application form: https://docs.google.com/forms/d/e/1FAIpQLScilmeyUiJLsNPO0bmy9g1-JEnOiZFwpDNlwuqwZudpzMt-FA/viewform?usp=sharing

*Due to the high volume of applications, only shortlisted candidates will be contacted.