Senior Bookkeeper & Execute Assistant

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Job Type: Full-time, Remote
Work Hours: U.S. Business Hours (CST)
Salary: Competitive ($6-$8/hr depending on experience)


**About the Role**
We are looking for a highly organized and detail-oriented Bookkeeper and Executive Assistant with *strong NetSuite experience* to support financial operations and executive administrative tasks.
This role requires an individual who can wear multiple hats, proactively manage priorities, and work efficiently in a remote setting. The ideal candidate has bookkeeping and accounting expertise, experience as an executive assistant, and preferably a background in real estate management.

You should be comfortable with NetSuite, financial reporting, vendor management, scheduling, and handling day-to-day operational tasks for a fast-moving executive.



**Key Responsibilities**

**Financial Management & Bookkeeping

Hands-on experience with NetSuite for financial management and reporting

Maintain accurate financial records in QuickBooks

Prepare monthly financial statements (P&L, balance sheet, and cash flow reports)

Reconcile bank and credit card statements for accuracy

Manage accounts payable (AP) to ensure vendors and contractors are paid on time

Handle accounts receivable (AR), issue invoices, and follow up on collections

Monitor and process expense reimbursements

**Executive Assistant & Operations Support

Manage the executive’s calendar, appointments, and travel arrangements

Organize meetings, take notes, and follow up on action items

Handle email and phone communication with vendors, contractors, and business partners

Conduct light research and prepare reports, presentations, and summaries as needed

Assist with hiring, onboarding, and coordinating with external teams

Maintain confidentiality while handling sensitive business and financial information

**Real Estate & Vendor Coordination

Support real estate operations by maintaining property financial records

Coordinate property maintenance requests and follow up with tenants and service providers

Work with property managers, contractors, and vendors to ensure smooth operations

Track rental payments, security deposits, and lease renewals

**Financial Strategy & Internal Controls

Assist in budgeting and forecasting to optimize financial performance

Implement internal financial controls to prevent fraud and mismanagement

Support cost-cutting initiatives and contract negotiations



**Qualifications & Requirements

3+ years of experience in bookkeeping, accounting, and executive support (preferably for U.S. clients)

Strong proficiency in NetSuite (Required)

Experience with financial reporting, AP/AR management, and cash flow oversight

Understanding of payroll processing, tax compliance, and budgeting

Strong problem-solving and analytical skills

Excellent English communication skills (written & verbal)

Ability to proactively manage multiple tasks and meet deadlines in a remote setting


**Preferred Skills (Bonus – make sure to mention!)
Experience supporting real estate businesses or property management

Experience with financial forecasting, budgeting, and cost-cutting strategies

Background in working with CPA firms or handling tax work



**What We Offer:
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