Finance Specialist with QuickBooks Expertise #4883

Are you organized, reliable, and ready to work directly with US-based operations while leveraging your financial background? If so, we want to meet you!

About Us:
We connect talented Virtual Assistants like you with meaningful, long-term opportunities where you can make an impact and grow your career. Our community values professional development, collaboration, and empowering each VA to thrive in their role. When you join us, you’re not just landing a job—you’re becoming part of a supportive network that’s invested in your success.

Job Description:
We are looking for a Virtual Assistant with strong financial, administrative, and operational skills to support a US-based business. The ideal candidate will excel at managing payroll, budgets, and accounts while also tackling inbox management, research, and special projects. This role is perfect for someone who loves organizing chaos, finding solutions, and thinking outside the box.

Key Responsibilities:
Manage bi-weekly payroll using Gusto.
Oversee Accounts Receivable & Payable, sending payment reminders and follow-ups, and keeping QuickBooks updated.
File royalties monthly and quarterly using provided dashboards.
Manage and filter the executive’s inbox, ensuring only relevant emails reach them.
Create and maintain a weekly cash flow report.
Review and manage credit card statements for discrepancies and erroneous charges.
Build budgets and set financial quotas.
Research and find the best travel deals, arranging travel via points or cash.
Take on ad hoc projects to reduce the executive’s workload.
Draft and write proposals as needed.
Utilize AI tools like ChatGPT to improve writing efficiency.

Qualifications:
Proven experience as a Virtual Assistant or similar role, with a focus on finance, accounting, or operations.
Strong financial skills, including budgeting and cash flow management.
Excellent written English communication skills (should be able to match or mimic the executive’s voice when writing).
Experience using QuickBooks and Gusto.
Highly organized, reliable, and solutions-oriented.
Ability to think creatively and find efficient solutions to challenges.
Comfortable working in US hours and making calls to US numbers.
Tech-savvy and able to quickly learn and use new tools, including AI tools like ChatGPT.

Tools You Will Use:
QuickBooks
Gusto
Excel (for budgeting)

Email Management Systems
ChatGPT (to assist with writing tasks)
Basecamp
Google Drive
Royalty reporting dashboard

Working Hours:
Part-time: Morning shift (8 AM - 12 PM MT or 1 PM - 5 PM MT)

Preferred Traits:
Proactive and takes ownership of tasks without constant oversight.
Detail-oriented and highly organized.
Excellent problem-solving skills.
Sharp, professional written and verbal English communication.
Ability to quickly adapt and learn new processes.
Strong finance background with a focus on accuracy.

Non-Negotiables:
Screenshot and productivity tracker required.

Benefits:
Work-from-home opportunity.
Access to training resources.
Collaborate with an excellent community of VAs.
Weekly payment.

How to Apply:
If you’re ready to be part of a dynamic and supportive community while working with an innovative client, we’d love to hear from you!
Also, please answer the following questions to help us determine if you’re a good fit for the role:
Do you have good communication skills?
Are you a certified QuickBooks expert?
Are you creative in writing?
Are you familiar with the tools?

Why Join Us?
We believe in helping Virtual Assistants grow both personally and professionally. We provide ongoing support, training, and a collaborative environment where your voice matters. Be part of a team that values your skills and helps you thrive!