Executive Sales Assistant up to PHP65K/month

We are embarking on an exciting growth journey, and as the front-line sales captain, we need a trusty co-pilot to support our mission! With a focus on bringing on board more physicians and providing us with the best possible service, the demands of the role are multiplying. Unfortunately, a million distractions are getting in the way of our focus on recruiting top talent. That’s where you come in—helping to clear the path so they can soar to new heights and deliver excellence in every interaction! You will play a pivotal role in managing emails, organizing follow-ups, and keeping everything on track, ensuring that together, you’re not just meeting goals but breaking records!

What’s in it for you?

Joining WeAssist means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Skyrocket Your Career: Embrace opportunities for growth and advance into front-line sales roles!
Take on New Challenges: Expand your skill set with additional responsibilities that will make every day exciting!
Help Shape the Future: Play a key role in scaling the business and onboarding more clients.
Join a Supportive Team: Work in a culture that stands behind its members 110% and encourages professional development.
Be Part of Something Bigger: Contribute to a mission that values integrity, ownership, and innovation every step of the way.
Empower Your Growth: With mentorship and development opportunities, your potential is limitless!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!


Responsibilities of the Executive Sales Assistant:
Your responsibilities include:


Email Management:
Organize and manage email communications by creating folders, labels, and automation to enhance efficiency
Triage incoming messages to determine urgency and importance, scheduling tasks, events, and appointments to optimize the client’s daily, weekly, and monthly agenda
Streamline the inbox by flagging key messages for immediate attention and ensuring a systematic approach to email management

Pipeline Management & Lead Follow-Ups:
Manage the sales pipeline using HubSpot, ensuring all leads are tracked and timely follow-ups are conducted based on prior commitments
Collaborate with marketing personnel, to organize the sales process and understand the interplay between marketing and sales strategies
Set reminders and proactively manage follow-ups to ensure the client stays on task and capitalizes on opportunities with prospects
Handle data management by transferring information from Sheets to HubSpot, maintaining accurate and up-to-date records

Calendar Management:
Develop and maintain a comprehensive to-do list to prioritize tasks and minimize chaos in daily operations
Schedule and manage follow-up calls and meetings with leads, ensuring that no important communications slip through the cracks
Block time for essential tasks, follow-ups, and client meetings

Administrative Assistance:
Assist in the creation and updating of Standard Operating Procedures (SOPs) to ensure consistency and efficiency in operations
Maintain organized file documentation to support easy access and retrieval of important information
Provide support in executing new projects and initiatives, coordinating changes or rescheduling as needed

Reporting and Analysis (Nice-to-Have):
Generate reports within HubSpot to track performance metrics and provide insights for decision-making
Develop the ability to analyze data trends and outcomes, contributing to strategic planning and process improvements


Perks:

13th Month Bonus (Wild right?)
Permanent work-from-home / remote set-up
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses

Specifics:


Time
Full-time, PST time zone
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
Attire - business casual when in meetings
Professional setup (Pains me I actually need to write this down… ????)
Clean background
Good camera
Good microphone
Strong wifi

Tech Stack
HubSpot (must-have)
G-Suite / Google Workspace
MS Excel / Google Sheets
LinkedIn
Slack (nice-to-have)
Loom (nice-to-have)
Trainual (Huge PLUS!)

Compensation
$10.2k-13.8k/yr

Don’t forget to attach your PDF resume and send it to nolascobree@gmail.com. Please indicate the job title "Executive Sales Assistant" in the subject line. We value those who follow instructions.