Executive Assistant to the Vice President

Executive Administrative VA will be working mainly with the Vice President of the company on administrative tasks, making sure our business runs smoothly. Marketing and customer service work will be required.

Your daily responsibilities would include:
1. Send a daily report through email, detailing completed and ongoing tasks.
2. Make sure sales appointments are up to date. Schedule, book, and confirm, and make sure appointment reminders are sent. Confirm appointments with contacts.
3. Update the list of contacts in Outlook and organize them according to the right categories.
4. Organize the emails that come in. Remove spam. Respond to email.
5. Schedule, book, and confirm travel and accommodations as needed.
6. Manage personal and professional schedules of multiple meetings across different modes of business.
7. Basic Social media posting.
8. General organization of information and filing.

To qualify for the position, you will need at least 1 year of experience in the following.
1. Customer service
2. Calendar management
3. Appointment setting
4 Creative Problem Solving
5 Bookkeeping

We work in a fast-paced industry. So it’s really important that our VA would be:
? A fast learner
? Pays close attention to detail
? Follow instructions and fill in any missing information
? Self-Starter

In addition to having excellent English skills, you’ll need to use the applications we listed below. You don’t need to be an expert in all of them, but you need to be at least familiar with most of them.
? Web research using search engines like Google, IE, Bing, etc
? Microsoft Word
? Microsoft Excel
? Microsoft Powerpoint
? Gmail and other email applications
? Google Docs
? Google Sheets
? Google Slides
? Google Calendar
? Communications apps like Skype, WhatsApp, Telegram, Slack, Hangouts, FB Messenger, etc
? Project management software (Basecamp, Trello, Asana, Evernote, Google Docs)
? Time management or time tracking software (TimeProof, Time Doctor, Tmetric, Toggle)

We’re looking for someone who can grow with us and rise from the ranks. If you have the following skills, this can help you
1. Social media management
2. Blog writing
3. Bookkeeping


$500/month for full-time work (40 - 45 hours a week)

Once completed 90 days, we will review and talk about training in areas like social media, bookkeeping tools, and other areas that will help you succeed in the future at our companies.

-When applying, put “I’m A Ninja Admin VA” in the subject heading so I know you read this.