Executive Assistant to the Operations Director [RG-MVHSI]

Interested applicants, should submit an application through the link below:

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Job Post: Executive Assistant to the Director of Operations [RG-MVHSI]
Position Type: Full-Time, 40 hours per week
Work Hours: 7:30 AM to 4 PM MST
Work Days: Monday to Friday
Salary: $5 - $6 per hour (depending on experience)

We are seeking a highly skilled and motivated Executive Assistant to the Director of Operations to join the team. This role requires a proactive professional who thrives in a fast-paced environment and can efficiently manage multiple responsibilities. The ideal candidate will have strong organizational skills, excellent communication abilities, and the capacity to handle confidential information with discretion. If you have a passion for supporting executives and optimizing business operations, we encourage you to apply.

Scope of Responsibilities
- The Executive Assistant to the Director of Operations plays a crucial role in ensuring the efficiency and effectiveness of daily operations. The ideal candidate will be highly organized, proactive, and possess excellent multitasking skills.
- Email & Text Management: Sort, prioritize, respond, and send newsletters.
- Calendar Management: Schedule appointments, coordinate meetings, and ensure smooth daily operations.
- Executive Assistance: Provide direct support to C-suite executives and senior managers.
- Bookkeeping: Manage expense tracking, bill payments, and expense reports.
- Research: Conduct competitor analysis, trend research, and gather relevant data.
- Travel & Logistics Arrangement: Handle flight bookings, accommodations, and transportation.
- Document Preparation: Create reports, presentations, and spreadsheets.
- Order Fulfillment & Returns: Process and manage orders efficiently.
- Data Entry & Management: Maintain accurate records and databases.
- Confidentiality Management: Handle sensitive company information with discretion.
- Team Support: Assist the Operations Director in managing and coordinating team activities.

Required Skills & Experience
To excel in this role, candidates must demonstrate proficiency in the following:
- Core Skills: Strong communication, leadership, organization, problem-solving, analytical thinking, time management, budgeting, project coordination, and adaptability.
- Project Management: Ability to manage day-to-day tasks, oversee teams, and ensure smooth workflow.
- Technical Support: Experience troubleshooting software and assisting with online platforms.
- Software Proficiency: Must have experience with:
- eClinicalWorks
- Microsoft 365 & OneDrive
- Microsoft Teams
- Microsoft Excel (including calculations & advanced functions)

Basic Requirements
- Clear proficiency in spoken and written English.
- Relevant experience in medical administrative work.
- Ability to provide an NBI Clearance or Local Police Clearance upon request.
- Availability for video meetings with the camera on.
- No engagement with other clients during scheduled work hours.

Technical Requirements
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Functional webcam for virtual meetings.
- Workspace: Quiet, professional work environment.

Additional Requirements
- Submit a short video introduction with your application.
- Confirm exclusive availability during required work hours.

Interested applicants, should submit an application through the link below:

Application Link: Upgrade to see actual info