Executive Assistant to the CEO

Job Title: Executive Assistant to the CEO

X Creative

About Us:
Creative is a dynamic video marketing company. We are seeking a proactive and highly organized Executive Assistant to support our CEO. This role is critical in helping our CEO stay focused on strategic initiatives by managing day-to-day administrative tasks, keeping things organized, and ensuring accountability.

Job Description:

Responsibilities:

Provide high-level administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
Conduct data entry and maintain accurate records.
Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
Assist in preparing reports, presentations, and meeting materials.
Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Manage and prioritize multiple tasks and projects with minimal supervision.
Conduct research and gather information as needed.
Help manage the CEO’s to-do list, ensuring tasks are completed on time.
Sit in on ZooUpgrade to see actual infoetings to help the CEO stay accountable and ensure tasks are accomplished.
Perform other administrative duties as assigned to support the CEO and executive team.

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational and time-management skills.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent verbal and written communication skills.
Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and other relevant software.
Ability to handle confidential information with discretion.
Proactive and able to anticipate the needs of the CEO.
Strong problem-solving skills and the ability to make decisions independently.
Ability to work in a fast-paced environment and manage multiple priorities.
Bachelor's degree preferred but not required.