Executive Assistant - Virtual Assistant

Job Title: Executive Assistant - Virtual Assistant
Location: Remote
Interviewer: Lindsey

Virtual Rockstar is an industry-leading company based in Arizona that specializes in offloading administrative tasks from healthcare clinics to streamline operations. We hire specifically in the Philippines, aiming to build and strengthen families in the region through meaningful employment opportunities. We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision.

Virtual Rockstar is seeking a detail-oriented and proactive Executive Assistant to join our client’s dynamic team. This role is crucial in helping maintain organization, enhance existing systems, and ensure the delivery of unparalleled customer service to students.

Our client’s online business offers virtual courses and resources designed to support OTs in providing a holistic, client-centered approach. They host one in-person conference annually, along with two in-person labs, bringing their community together to learn and grow.

About Our Client:

We are a passionate husband and wife team dedicated to empowering occupational therapists (OTs) in their journeys, whether it’s specializing in pelvic health or starting their own private practices. With a focus on building a warm and inclusive community, we pride ourselves on being accessible cheerleaders for our students. Family is our top priority, and we cherish every moment with our two kids, aged 12 and 10.

Responsibilities:


Email Management: Oversee correspondence with students and ensure timely responses.
Podcast Editing: Assist in editing and preparing podcast episodes for release.
Presentation Formatting: Create and refine presentations for various purposes.
Calendar Management: Schedule meetings and manage our calendar to reflect all obligations.
Invoicing & Customer Certificates: Handle invoicing processes and issue certificates to students.
Research & Information Gathering: Conduct research as needed to support our initiatives.
Task Coordination: Help coordinate projects and manage timelines effectively.
Event Organization: Assist in planning and organizing events and gatherings.
Systems Improvement: Develop Standard Operating Procedures (SOPs) and training tools to enhance efficiency.
Travel Planning: Organize travel and prepare itineraries for conferences and events.

Qualifications:

3+ years of experience as an executive assistant or in a similar role.
Proficiency with Google Workspace, Excel, Canva, Camtasia, and PowerPoint.
Exceptional attention to detail and a proactive mindset.
Strong organizational skills and ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
A keen interest in supporting occupational therapists and their professional growth.

Benefits:

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.

How to Apply:

To apply for this position, please send us a copy of your updated resume and a Loom video (not Google Drive) addressed to The Rockstar Team. In the video, explain your relevant work history and give a brief introduction about yourself. Please provide detailed insights into your previous experience as a virtual assistant. If you have prior experience supporting a rehab/ coaching team, we'd appreciate hearing about it. We're seeking candidates with outstanding communication and customer service skills, so please emphasize these qualities in your video introduction. Lastly, share your creative ideas on how you can contribute to the growth and success of our company. We're eager to see your application!