Executive Assistant VA

Location: New York, NY (Remote work on EST timezone)

Company: Top Performing Real Estate Team

About Us:
Join our high-performing real estate team as an Executive Assistant, where you will play a crucial role in ensuring the smooth operation of our team and providing exceptional support to our senior staff. We are looking for an organized, detail-oriented professional to support various administrative tasks.

Qualifications:

Proven experience as an Executive Assistant or in a similar role, preferably within the real estate industry
Excellent organizational and time management skills with the ability to multitask and prioritize effectively
Strong communication skills, both written and verbal
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Familiarity with QuickBooks or other accounting software is a plus
Ability to maintain confidentiality and exercise discretion with sensitive information
Strong problem-solving skills and the ability to work independently with minimal supervision
Team player with a positive attitude and a commitment to providing exceptional support
Responsibilities:

Weekly Landlord Report with Comparable Apartments: Prepare and distribute comprehensive weekly reports providing valuable market insights.
Weekly Real Estate Hotsheet Management: Maintain an active and up-to-date hotsheet, ensuring junior agents regularly preview it.
Hosting Team Meetings: Coordinate and organize team meetings, ensuring full participation and engagement.
Schedule Management: Manage schedules, making necessary arrangements and adjustments to ensure full coverage.
Agent Reports & VA Reports: Assist in preparing reports for agents and virtual assistants, providing valuable data and analysis.
P&L Report / QuickBooks: Assist in managing financial records, generating P&L reports, and using QuickBooks for accurate bookkeeping.
VA Management: Manage the hours and payments of virtual assistants, ensuring smooth operations and timely compensation.
Office Management: Take ownership of managing the 21st Street office, ensuring it is well-organized and running efficiently.
Pre-Hiring Interviews: Conduct interviews and assist in shortlisting candidates for various positions within the team.
Full & Complete Airbnb Management: Oversee Airbnb listings, ensuring rooms are filled, and guests have a positive experience.
Airbnb Check-ins: Assist with Airbnb check-ins as needed, ensuring a seamless and welcoming experience for guests.

Email & Calendar Management: Handle email correspondence, filter spam, highlight important emails, manage calendars, schedule appointments, and coordinate meetings.
Departmental Support: Serve as a resource for team members, answering daily questions and providing assistance as needed.
Monthly Newsletters: Create and distribute newsletters to clients and agents, keeping them informed about team updates and market trends.
Social Media Management: Manage social media accounts, ensuring consistent and engaging content that represents our brand.
Requirements:

Stable internet connection (preferably 50+ Mbps)
Noise-canceling headset
Comfortable working in the EST timezone
Comfortable using Zoom during shifts (including screen sharing and being on camera)
Join our innovative team and contribute to our success in the real estate industry.