Executive Assistant *Superstar Only*

Kindly read the following instructions carefully, as applications that do not adhere to them will not be considered.


Are you highly organized and detail-oriented with a proven track record as an executive assistant?

Can you effectively manage responsibilities, ensuring no tasks are overlooked even in high-pressure situations?

We're seeking someone capable of handling complex tasks seamlessly, demonstrating proactive problem-solving skills and a commitment to continuous improvement.

If you're driven by delivering excellence and eager to take on new challenges, we encourage you to apply.

ABOUT US
· We're a fast-growing holistic beauty company that is looking for the brightest, most talented minds to work from home. More details will be shared during the interview, but you’ll have the opportunity to work with one of the fastest-growing holistic beauty creators, boasting over 2,000,000 followers.

JOB QUALIFICATIONS:
An executive assistant requires a diverse set of qualities beyond being detail-oriented to excel in their role. Here are the qualifications for the executive assistant role:

• Demonstrated outstanding achievements, such as earning Latin Honors (Summa Cum Laude, Magna Cum Laude, Cum Laude), receiving various excellence awards (e.g., "Agent of the Year", “Employee of the Year”), and showcasing rapid career advancement in previous roles.

• Minimum of 2 years of experience working as an executive assistant.

• Excellent communication skills, both oral and written, characterized by professionalism in tone and manner, clarity in conveying messages, and active listening.

• Strong attention to detail, ensuring accuracy and precision in all aspects of work.

• Proven ability to prioritize tasks effectively and manage time efficiently.

• Successful track record of managing projects.

• Proficient problem-solving skills, with the ability to address challenges effectively.

• Demonstrated excellent decision-making abilities, exhibiting sound judgment and discernment in various situations.

• Adaptability to changing environments, with a flexible approach to handle unforeseen circumstances and adjust plans accordingly.

JOB RESPONSIBILITIES INCLUDE:
Here are the primary duties of an Executive Assistant:

• Support Services: Provide comprehensive administrative support to the executive, including managing calendars, scheduling appointments, and coordinating meetings and events.
• Information Management: Handle correspondence, emails, and phone calls on behalf of the executive, screening, and prioritizing messages as necessary.
• Relationship Facilitation: Serve as the primary point of contact between the executive and internal and external stakeholders, including staff, clients, vendors, and partners. Facilitate communication and maintain positive relationships on behalf of the executive.
• Project Support: Assist with project management tasks, such as tracking project timelines, milestones, and deliverables. Coordinate project-related activities and communications among team members.
• Confidentiality Management: Maintain strict confidentiality and discretion when handling sensitive information, documents, and communications. Safeguard confidential data and ensure compliance with privacy policies and regulations.
• Problem-Solving: Identify and resolve administrative issues and challenges as they arise, exercising sound judgment and problem-solving skills. Anticipate potential problems and take proactive steps to mitigate risks.
• Time Management: Manage the executive's schedule efficiently, prioritizing tasks and activities to maximize productivity and optimize time usage. Anticipate conflicting commitments and resolve scheduling conflicts as needed.

REQUIREMENTS FOR EFFECTIVE REMOTE WORK
· Reliable Computer/Laptop
· High-Speed Internet Connection (+backup)
· Conducive Work Environment

WORKING SCHEDULE
· Full-time Employment Opportunity

BENEFITS
· Competitive Salary
· Training and Development Opportunities
· Opportunity to contribute to a rapidly expanding company dedicated to promoting holistic beauty
· Great potential for career advancement into various leadership positions

APPLICATION INSTRUCTIONS
Since this is a long-term position, there will be an in-depth qualification process. If you believe you have what it takes, here's what to do next:

Please apply to this job ad with the phrase “I’m an Executive Assistant Superstar” and answer the following questions:

1.) Why are you specifically interested in this position?
2.) Can you share a situation where you had to solve a problem or address a challenging situation on behalf of an executive? How did you handle it?
3.) How do you handle stressful situations or high-pressure environments while maintaining a high level of professionalism and attention to detail?
4.) What are the names of your last three boss/ supervisors, and how would they rate you on a scale of 1-10? (you may need to arrange calls/email contact with them)
5.) Schedule Availability:
5.1.) What are your preferred work hours? (in PHT)
5.2.) Are you available to work weekends?
6.) On an English Proficiency Scale (from A1-C2), how would you rate your level of English proficiency and your ability to adjust your language to the target audience?
7.) Take the following tests and attach the 3 screenshots of the results in a Google Drive link (set to open access).
7.1.) Go to www.typing.com/student/typing-test/1-minute, complete the test and take a screenshot of your results. You don't need to sign in, just close any requests to sign in.
7.2.) Go to www.grammaring.com/english-grammar-test and take the test. Please take a screenshot of the final result.
7.3.) Go to www.speedtest.net/ and take a screenshot of the final result.
8.) Attach your CV in a Google Drive link (set to open access).

If you believe you meet our qualifications and requirements, we encourage you to apply now and become a valuable part of our rapidly expanding company.