Executive Assistant - Oral Care Industry (DENTISTRY OR ANY MEDICAL EXP))

About the Role

We are seeking a highly intelligent, proactive, and communicative Executive Assistant with 3-5 years of experience to support operations in the oral care space. This role requires strong organizational skills, independent thinking, and the ability to set up efficient systems for clients. The ideal candidate will start as a personal assistant and gradually take on administrative management responsibilities. Experience with logistics, quoting, and marketing is preferred.

Key Responsibilities

Personal Assistance & Administrative Support – Manage schedules, correspondence, and day-to-day operations.

Logistics & Quoting – Organize logistics for shipments, coordinate with vendors, and assist with pricing and quoting.

Systems & Process Setup – Develop and implement operational systems for clients to improve efficiency.

Amazon & E-Commerce Support – Utilize knowledge of the Amazon space to assist with sales and product management.

Marketing & Content Assistance – Support with video marketing and content creation as needed.

Cross-Functional Communication – Effectively communicate using Slack and other internal tools.

Qualifications

3-5 years of experience in an administrative or executive assistant role.

Strong problem-solving and independent decision-making skills.

Experience in logistics, quoting, and operations.

Knowledge of Amazon’s business operations is a plus.

Proficiency in Monday.com, Excel, and Slack.

Quick learner with excellent communication skills.

Why Join Us?

Opportunity to work in the growing oral care industry.

Be part of a dynamic team with growth potential.

Competitive salary and benefits.

Please send your Vocaroo 1-minute introduction and CV link. Use ImADentistry/Med as the subject line. Applications without both the CV and Vocaroo link will not be considered. Following instructions is a basic expectation when applying.