Executive Assistant / Operations Coordinator (Remote, Long-Term

? About ALX
ALX helps fast-growing companies build outbound sales engines using automation, enriched data, and multi-channel outreach. We specialize in tools like Clay.com, Make.com, Smartlead.ai, Close.io, and ClickUp — helping clients scale without relying on outdated prospecting methods.

We’re growing fast and need someone who can help us stay organized, delegate tasks efficiently, and drive deliverables across multiple projects. You’ll work directly with the founder and our automation specialist to help run a lean, high-performance team.

???? About the Role
This is not a traditional assistant role. We’re looking for a highly organized, proactive partner who can:

Act as the right hand to the founder

Coordinate projects and client deliverables

Manage ClickUp tasks and keep our Clay VA on track

Turn Loom videos and voice notes into structured workflows

Track client requests and make sure nothing falls through the cracks

Help improve internal systems and processes

You don’t need to be technical, but you must be systems-minded and very comfortable with tools. If you’ve worked with online business owners or tech startups before — even better.

???? Responsibilities
Organize and assign tasks in ClickUp based on Loom recordings or voice notes

Coordinate with our Clay automation VA to ensure deliverables are met

Track weekly client projects and timelines (lead lists, enrichment, email campaigns)

Prep client onboarding (e.g., forms, templates, email drafts)

Follow up on overdue tasks and update status boards

Maintain internal SOPs and help optimize existing workflows

Keep the founder updated without needing constant direction

???? Requirements
2+ years as a virtual assistant, project manager, or operations support

Strong experience with ClickUp, Google Workspace, Slack, and similar tools

Great written English and communication skills

Comfortable managing tasks, deadlines, and small teams

Detail-oriented and highly organized — you spot things others miss

Quick learner who’s proactive, resourceful, and thrives without micromanagement

Bonus: Familiarity with Clay.com, Smartlead.ai, or Make.com is a plus (not required)

???? What You’ll Get
Competitive monthly pay with opportunity to grow

Long-term role with a stable company

Flexible hours (work async as long as results are delivered)

Exposure to cutting-edge tools and systems

Direct collaboration with a fast-moving founder

Ability to grow into Operations Manager or Client Success Lead role over time