Executive Assistant (Lipa Batangas)

Reports To: Partners (Canada-based)



Key Responsibilities:

? Calendar Management:
Manage complex and dynamic calendars for Partners, including scheduling
internal/external meetings, coordinating with clients, and resolving conflicts.
? Travel Coordination:
Arrange domestic and international travel, including flights, hotels, transportation, and
detailed itineraries.
? Communication Management:
Handle confidential communication on behalf of the Partners, screen calls, and manage
correspondence (email, letters, reports).
? Meeting Coordination & Preparation:
Organize and prepare meeting materials, including drafting agendas, creating
presentations, taking minutes, and following up on action items.
? Client and External Partner Relations:
Act as a liaison between the External Partners and clients, fostering strong professional
relationships and ensuring seamless communication.
? Expense Management:
Process expense reports, ensure adherence to firm policies, and manage
reimbursements for the Partners.
? Event Planning:
Coordinate firm events, conferences, and client meetings, including venue selection,
catering, and logistics.
? Confidentiality:
Maintain the highest level of confidentiality in handling sensitive firm and client
information.

Qualifications:

? Experience:
Minimum 5 years of experience as an Executive Assistant, preferably in a consulting firm
or professional services environment and managing multiple executives at a time.
? Education:
Bachelor’s degree or equivalent experience required.
? Skills:
? Strong organisational and multitasking skills.
? Excellent written and verbal communication abilities in the English Language
? Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Suite
products (Docs, Sheets, Drive), Salesforce.com, and Slack.
? Ability to prioritise and handle multiple tasks in a fast-paced environment.
? Strong attention to detail and accuracy.
? Ability to work independently with minimal supervision.
? Discretion and professionalism in handling confidential matters.
? Personality:
? Proactive problem solver with a positive attitude.
? Strong interpersonal skills and a collaborative team player.
? Ability to remain calm under pressure and handle last-minute changes.