Executive Assistant Full Time

(We're hiring multiple roles at once, that's why you've probably seen a similar post before)


***DIRECTIONS ON HOW TO APPLY ARE ON THE BOTTOM OF THIS JOB POST

***Prior experience as an Executive Assistant is REQUIRED (working as the EA or personal VA of a CEO/similar position), if you do not have Executive Assistant experience, please do not apply.


The Company:
You will be working directly as the executive assistant of the CEO of a medical AI startup company in Seattle, USA.


Key Responsibilities:

1. Executive Assistant:
You will be assisting the CEO with all sorts of tasks that pop up. Some tasks you'll be performing (or similar):
-Doing research for various projects
-Meeting preparation
-Drafting emails
-Calendar management
-Email management
-Project management
-Creating presentations via Powerpoint/Google Slides
-Staying on top of the CEO to make sure projects get done
-Various other admin tasks
*Being CEO's right hand man/woman

Detailed Qualifications:
-Proven experience as an Executive Assistant.
-Basic graphic design experience (Canva or similar) is preferred
-Google suite and Office 365 proficient: gmail, outlook, sheets, excel, docs, slides, etc.
-Strong English writing skills
-Work with speed and quickness
-Strong decision making
-Creativity



Salary and Details:
This is a full-time work from home role for a U.S. company: 8 hours per day (5 days a week).

The pay is $5 an hour.

IMPORTANT, PLEASE READ: This is an 8 hour shift. The hours are Mon-Fri 9:00am-5:00pm PT (pacific time). That is a 16 hour time difference from you-1:00am to 9:00am Philippine time would be the converted schedule for you. This means that based on your timezone, you are essentially working Tuesday-Saturday (since shifts start past midnight at 1:00am).

1 hour paid lunch included in shift.

Guaranteed 1 year raise (minimum 10%-20%).

3 paid sick/vacation days after a 3-month probationary period.

On average, 3-6 major U.S. holidays are paid: (Thanksgiving, Christmas, New Year’s, etc.)

You will be an independent contractor. You will get paid via Wise twice a month.

***Important: if you have another job that conflicts with this schedule, please do not apply. Your screen will be tracked (Time Doctor software) so if it is discovered that you are working 2 jobs during the same schedule, you will end up wasting your time and ours.

Start date: As soon as possible. A set date will be provided after interviewing.



***DIRECTIONS ON HOW TO APPLY (please follow all steps 1-3):

1. If interested, email your resume and optional cover letter (cover letter can be in body of the email) to Upgrade to see actual info with the subject line "J’s Executive Assistant".

2. Please attach your resume as a PDF format attachment. Dropbox links for resumes will NOT be reviewed.

3. Please ANSWER THE FOLLOWING QUESTION at the end of your email to us:

Question: Do you have any jobs/gigs currently? Please provide a detailed explanation with an exact schedule.

For example:
-“I don’t have any other jobs, I am searching for work.”

-“I have a job from 9am-5pm Philippine time, I’m searching for a job during the evening.”

-“I have another gig but the schedule is flexible without set hours, I work 2 hours a day from x to x.”

-I have another part time job, but it’s an Australian client and it’s in the daytime hours.”

-“I have a job overnight Philippine time, but my boss doesn’t care if I work another job at the same time”.