Executive Assistant - Epoxy Installation Flooring Company

About the Role:

We are seeking an experienced Executive Assistant to support the CEO’s daily workload. This role blends traditional EA responsibilities with operations management, specifically tailored for an epoxy installation flooring company. The ideal candidate is a highly organized professional who can manage day-to-day administrative tasks while contributing to the operational efficiency and growth of the business. Prior experience in construction, flooring, or a similar industry is highly preferred.

This is a part-time remote position with growth potential and the ability to move into a full-time role as the company expands

Key Responsibilities

Executive Support:

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
Handle email correspondence, prioritizing and responding to communications
Prepare meeting materials and take detailed notes during important meetings
Coordinate with internal teams and external stakeholders on behalf of the CEO
Manage document organization and filing
Oversee and manage the CEO’s pipeline, leads, and lead management

Operations & Administration:

Process invoices, handle expense reports, and manage bill payments
Assist with project management and tracking deliverables
Provide administrative support to other teaUpgrade to see actual infombers as needed
Oversee job scheduling and coordination of installation teams
Ensure customer inquiries and concerns are addressed promptly

Industry-Specific Responsibilities:

Support operations related to epoxy flooring projects, including material procurement and scheduling
Assist with customer communication, quotes, and contract management
Track project timelines and provide updates to clients and the team
Monitor inventory and coordinate with suppliers for material replenishment
Maintain records of completed projects, customer feedback, and job site reports
Help streamline processes to improve installation efficiency and customer satisfaction
Manage leads and follow-ups to support business growth

Qualifications & Experience

Required:

Ability to handle confidential information with discretion
3+ years of experience as an Executive Assistant, preferably in a construction, flooring, or home improvement industry
Strong organizational skills and attention to detail
Excellent written and verbal communication abilities
Proficiency with calendar management tools, email systems, and office software
Experience with project management and task prioritization
Experience managing pipelines, leads, and follow-ups

Preferred:

Bachelor's degree in business, administration, or related field
Knowledge of epoxy flooring, construction processes, or contractor coordination
Familiarity with CRM systems and job management software
Experience working with vendors, suppliers, and subcontractors
Previous experience supporting C-level executives

Personal Attributes:

Proactive problem-solver with strong critical thinking skills
Excellent time management abilities & capacity to multitask
Professional yet grounded demeanor with a customer service mindset
Adaptable to changing priorities in a fast-paced environment
Detail-oriented with exceptional follow-through
Self-motivated with the ability to work independently

Benefits
- Competitive salary ($4-$5 / hour)
- Flexible remote work
- Opportunity for growth within a fast-growing company

If you are an organized, resourceful professional looking for a dynamic remote role in a growing epoxy flooring business, we encourage you to apply!