Executive Assistant

Job Title: Executive Assistant



Job Type: Full-time

About Us:
We are a dynamic and rapidly growing company seeking a motivated and detail-oriented Executive Assistant to support our leadership team. The ideal candidate will be fluent in English and have a strong background in managing various technology tools and platforms to streamline operations and support our sales, marketing, and e-commerce functions.




Key Responsibilities:

Executive Support:
Provide high-level administrative support to the executive team.
Manage calendars, appointments, and travel arrangements
Coordinate meetings, communications, and tasks with internal and external stakeholders.
Handle confidential information and documents with discretion.

CRM & Sales/Marketing Support:

Utilize CRM software, specifically GoHighLevel, to manage client relationships and sales pipelines.
Assist in creating and maintaining marketing campaigns within GoHighLevel and other CRM tools.
Coordinate sales and marketing efforts to ensure seamless lead management.
E-Commerce Operations:
Assist in the day-to-day operations of our Shopify store, from product listing updates to customer service inquiries.
Help manage POS systems and integrate them with our sales tools for smooth transactions and reporting.

Lead Management:
Manage and organize incoming leads using tools like Jotform, Calendly, and other lead capture forms.
Set up and maintain automated workflows for lead follow-up and appointment scheduling.
Marketing & Content Creation:
Develop and manage social media content using tools like Klaviyo, Later, Canva, Capcut, Presti.ai, and Riverside.
Assist in video production, editing, and managing content using Premiere Pro and NEEWER apps.
Manage scheduling and creative execution across platforms like Meta, Pinterest, Foreplay, and YouTube.
Advertising & Campaigns:
Support the execution of digital marketing campaigns on platforms like Meta, Pinterest, Foreplay, and YouTube.
Assist with the creation of ad creatives, campaign analysis, and tracking performance.
General Administrative Duties:
Prepare reports, presentations, and other documents as needed.
Assist with various operational tasks to ensure the smooth running of day-to-day activities.

Required Skills & Qualifications:


Proficiency with GoHighLevel CRM platform, including lead generation, email marketing, and automation tools.
Hands-on experience with Shopify and POS systems in an e-commerce environment.
Familiarity with Jotform, Calendly, and lead management tools.
Proficient in marketing and content creation tools such as Klaviyo, Later, Canva, Capcut, Presti.ai, Riverside, Premiere Pro, and NEEWER apps.
Strong understanding of social media marketing and advertising platforms, including Meta, Pinterest, Foreplay, and YouTube.
Excellent organizational and time-management skills with the ability to manage multiple projects and deadlines.
Strong communication skills, both written and verbal.
Ability to work independently and collaborate in a fast-paced team environment.
Preferred Qualifications:

Experience in e-commerce and digital marketing campaigns.
Familiarity with video editing and production.
Knowledge of additional marketing automation and productivity tools.

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DEVICE REQUIREMENTS:

At least iCore 5, Ryzen 5 or higher processor with 16GB RAM
Dual Monitor
Noise-canceling headset
Camera