Executive Assistant

Must have 99 ID Proof
Urgent Position must be able to start ASAP!
Healthcare a Plus!!!!

TeamPHCA is a homecare agency. Please check out our website: Upgrade to see actual info/

We are looking for Executive Assistant with the following experience:

You must have open availability - Our shift may start at 6:00AM or earlier and can last throughout the evening. Monday to Friday with evenings and weekends are required?. Must have open and on call availability during the week and on weekends. If you have a hard stop time or a second job, this position may not be for you. However, if you are hard-working, can motivate a team, lead and produce results, this position is for you.

Job Requirements;

Case Management:
> Scheduling - maintain the scheduling requirements (for example, shift schedule requests - follow up on those who may not have clocked in and/or clocked out)
> Case Management/Compliance - Daily log completion making sure staff are in compliance with clocking in and clocking out and progress notes and making sure staff are in compliance with their credentials
> Respond to staff inquiries out in the communities
>Complete OS Board
>Send commitment packet
>Review Acceptance letters
>Send TeaUpgrade to see actual infoeting Forms
>Update Intake Board and Referral Board
>Utilizing Promise to check update regarding individual's waiver
>Utilizing HCSIS to check update if individual is authorized
>Will do Tasking Board
>Adding information to the calendar like teaUpgrade to see actual infoetings or Meet & Greet

Recruitment:
Candidate Sourcing:
To identify potential candidates, utilize various channels, including job boards, social media, professional networks, and referrals.
Proactively search for and engage with passive candidates.
Develop and maintain a talent pipeline for current and future hiring needs.
Screening and Interviewing:
Review resumes and applications to assess candidates' qualifications.
Conduct initial phone screens to evaluate candidates' fit with the position and company culture.

HR:
(Supporting HR team regarding any HR concerns )

Intake:
Complete OS Board
Send commitment packet
Review Acceptance letters
Send TeaUpgrade to see actual infoeting Forms
Update Intake Board and Referral Board
Utilizing Promise to check update regarding individual's waiver
Utilizing HCSIS to check update if individual is authorized
Will do Tasking Board
Adding information to the calendar like teaUpgrade to see actual infoetings or Meet & Greet


Community:
Assist in any TeamPHCA Events in the community

Social Media/Marketing:
Answer any inquiries from Social Media Team regarding Client Status who urgently needing staffing for posting and any special Events

Training:
Training Program Development
Conducting Training Sessions
Assessing Skill Levels
Behavioral Support
Collaboration with Caregivers/Staff
Documentation and Reporting

Other Duties May be Assigned


Summary: This position: is responsible for growing the Agency by implementing growth plans that results in obtaining and retaining the targeted number of consumers; works closely with Direct Support Professionals, Families, Individuals and Supports Coordinators to ensure continuity of care and that the proper level of service is delivered to the consumers and performs administrative tasks to ensure compliance.

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Pay is bi-weekly with our current pay period

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Benefits

Competitive Monthly Salary
Pay includes health insurance
$100.00 - Quarterly Bonuses (When we reach our goals)
Annual Bonuses - Based on Company Profits
Employee of the month bonus (after 5 months and selection)
Supervisory Support
Paid Time Off (1) day off per month (after 5 months) Must put in a 2-week notice (Cannot Take off on Mondays or Fridays)
Room for advancement to take on leadership positions
Paid Rotating Holiday (Christmas or Thanksgiving) 1 day only
PHCA Pays for your PayPal fees

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Schedule: (1 hour lunch break) (Monday - Friday)
8am - 5pm Eastern Standard Time
Day shift as needed
Evening shift as needed
Monday to Friday
On call as needed
Weekends as needed
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Qualifications:

Bachelor's degree in Psychology, Human Resources, Business, or a related field (preferred).
Proven experience in full-cycle recruiting, with a strong understanding of recruitment best practices.
Familiarity with applicant tracking systems and HR software.
Excellent communication and interpersonal skills.
Strong negotiation and problem-solving abilities.
Ability to work in a fast-paced environment and handle multiple open positions simultaneously.
Has experience in training
Has experience in handling teams
Proven experience in HR & Recruitment
Hard working
Available On Call as needed
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Interviews: We may request for an immediate interview via Google Meets

Please arrive on time
Must have camera on
You must be in an environment conducive to work with no children, music, family or pet distractions
Your internet, computer, and microphone, keyboard must all be operable -Must have backup plan internet.

Kindly provide resume, olj profile link, and a screenshot of your internet speed to Upgrade to see actual info