Executive Assistant

Executive Assistant
Location: Remote (Preferred EST Time Zone)

About Sealing Pros:
Sealing Pros is a premium paver sealing and restoration company, specializing in residential and commercial paver protection. We’re growing fast and need an Executive Assistant to help optimize operations, handle administrative tasks, support SEO efforts, manage our social media presence, and assist with basic video editing.

Role Overview:
We are looking for a highly organized and proactive Executive Assistant to support the Founder by managing administrative functions, contributing to our SEO strategy, overseeing social media platforms, and assisting with video content creation. This role is crucial in streamlining operations, maintaining organization, improving online visibility, and helping grow our digital presence through high-quality content.

Key Responsibilities:
Administrative & Executive Support
Manage and optimize the Founders’ calendar.
Schedule and organize business and personal meetings.
Filter, prioritize, and respond to emails on behalf of the Founders.
Maintain digital files and documentation for the company.
Coordinate business travel, accommodations, and itineraries.
Handle invoices, minor bookkeeping, and financial tracking.
Assist with onboarding, SOP documentation, and training processes.
Liaise with vendors, contractors, and partners to ensure smooth operations.

SEO & Website Optimization:
Conduct keyword research for local SEO strategies.
Optimize and update the website's metadata, blogs, and content.
Manage Google My Business and other online directories.
Track SEO performance and suggest improvements.
Work with developers to improve site speed and performance.
Repurpose social media content into blog articles for additional reach.

Social Media Management:
Manage Instagram, Facebook, YouTube, Google My Business, and other relevant platforms.
Create and schedule engaging posts, reels, and updates.
Monitor and respond to comments, messages, and inquiries.
Engage with followers, influencers, and industry communities.
Analyze social media performance and track engagement growth.
Research trending topics and hashtags to improve organic reach.
Assist in content repurposing (e.g., converting long-form videos into short clips for social media).

Video Editing & Content Creation:
Edit short-form videos for Instagram Reels, TikTok, and YouTube Shorts.
Enhance long-form YouTube videos with engaging elements.
Add subtitles, effects, and overlays to improve video quality.
Organize and store raw video footage for future content.
Optimize video content to match platform requirements and audience preferences.
Coordinate with content creators to ensure a steady flow of marketing material.

Lead Management & Sales Support:
Manage inbound leads from Facebook Ads and Google Ads.
Schedule quote assessments into the sales team’s calendar.
Follow up with leads to ensure timely appointment booking.
Track and manage lead data in CRM (e.g., GoHighLevel, ServiceTitan).
Maintain communication between the sales team and inbound prospects to ensure smooth handoffs.

Inventory & Material Management:
Maintain inventory levels for all job materials
Conduct weekly inventory checks to ensure adequate stock levels.
Place orders proactively to prevent shortages and avoid job delays.
Track supplier deliveries and ensure materials are received on time.
Coordinate with the job scheduling team to anticipate material needs for upcoming projects.
Manage relationships with suppliers to secure the best pricing and availability.
Maintain an organized system for tracking usage and reordering materials as needed.

Operational & Process Management:
Develop and maintain business SOPs for streamlined operations.
Assist in project management tools (Trello, Notion, GoHighLevel, Asana).
Track and report on admin, SEO, social media, and lead conversion performance.
Follow up with teaUpgrade to see actual infombers and ensure deadlines are met.
Oversee CRM operations and help with automation where needed.

Customer & Vendor Communication:
Respond to inbound customer inquiries and route them appropriately.
Maintain a strong presence in Google My Business reviews and social media responses.
Handle vendor relationships and ensure smooth coordination.
Ensure seamless communication between Founders, employees, and clients.

Who You Are:
Highly organized and detail-oriented.
A proactive problem solver with a high level of professionalism.
Tech-savvy, with a strong ability to learn and implement new systems.
A clear communicator (both written and verbal).
Someone who thrives in a fast-paced, entrepreneurial environment.
A social media enthusiast who understands how to build brand engagement.
Bonus: A creative eye for video content and basic editing skills.

Skills & Experience Required:
Admin & Executive Support Experience (2+ years preferred).
SEO & Website Optimization – Basic to intermediate knowledge of on-page SEO, keyword research, and Google My Business.
Social Media Management – Experience managing business accounts on Instagram, Facebook, YouTube, and Google My Business.
Tech & Software Proficiency – Experience with Google Workspace (Docs, Sheets, Drive, Gmail), project management tools (Trello, Notion, Asana), and website platforms (WordPress, GoHighLevel, or similar).
Inventory & Procurement Management – Ability to track inventory levels, place material orders, and manage supplier relationships to ensure timely delivery of essential materials.
Operational & Process Management – Ability to develop and maintain SOPs, manage job workflows, and optimize administrative and field operations.
Strong Written Communication Skills – Able to write professional emails, social media captions, and assist with website content updates.
Customer Service or Sales Support – Experience handling inbound customer communication is a plus.
Lead & CRM Management – Experience managing Facebook Ads and Google Ads inbound leads, scheduling quotes, and updating CRM platforms like GoHighLevel or ServiceTitan.
Video Editing & Content Creation (Preferred but Not Required) – Basic knowledge of Adobe Premiere Pro, CapCut, Final Cut Pro, or similar tools for editing short-form video content.
Vendor & Supplier Coordination – Ability to communicate with suppliers, negotiate pricing, and ensure the business has the right materials for scheduled jobs.

Why Join Sealing Pros?:
? Work directly with a Founder scaling a high-growth home service business.
? Be a key player in optimizing operations and improving brand visibility.
? Get hands-on experience in SEO, social media, and business operations.
? Flexible remote work with performance-based incentives.
? Opportunities for growth in marketing, operations, and leadership.

How to Apply:
If you’re a highly organized, tech-savvy individual with a passion for digital marketing, video content, and executive support, apply now by sending a 1-3 minute video explaining why you’d be a great fit for this role! ????