Executive Assistant

Job Title: Executive Assistant
Location: Remote (Philippines-based)
Employment Type: Full-time (preferred) or Part-time (for the right candidate)

About Us:
We are a well-established accounting and business consulting firm based in the United States. Our team is committed to delivering exceptional service to our clients, and we are looking for an experienced Executive Assistant to join our team in a stable, long-term role. This is an exciting opportunity for someone highly organized, detail-oriented, and skilled at multitasking to support our executive team.

Responsibilities:

Communication Management:
Handle and respond to emails on behalf of executives.
Draft professional correspondence with clients and partners.
Serve as a liaison between executives and internal/external stakeholders.

Calendar and Schedule Management:
Coordinate and manage multiple calendars to schedule meetings, appointments, and travel arrangements.
Proactively resolve scheduling conflicts and ensure executives’ schedules are optimized.
Follow-Up and Task Management:

Track deadlines, commitments, and follow-ups to ensure timely completion of tasks.
Send reminders to executives and team members as needed.
Lead Research and Management:

Conduct research on prospective clients, partners, and opportunities.
Maintain and update lead databases with accurate and current information.
Assist in tracking the sales pipeline and following up on leads.

Administrative Tasks:
Perform data entry and manage digital files.
Prepare reports, presentations, and other business documents.
Manage other ad-hoc administrative tasks as assigned.

REQUIREMENTS

Skills and Qualifications:
Excellent written and spoken English communication skills.
Proficient in Microsoft Office programs (Word, Excel, Outlook, and PowerPoint).
Strong organizational and time management skills with the ability to prioritize tasks effectively.
High typing speed with touch typing proficiency.
Experience in lead research and database management is a plus.
Ability to work independently

Technical Requirements:
Reliable internet connection with sufficient bandwidth for video calls.
A reliable and updated computer with appropriate specifications for multitasking.

Preferred Experience:
Previous experience as an Executive Assistant or Virtual Assistant supporting executives.
Familiarity with tools like Google Workspace, CRM platforms, or project management software is an advantage.

What We Offer:
Competitive salary (to be discussed based on experience and hours available).
A stable, long-term position with growth opportunities for the right candidate.
A supportive and collaborative remote work environment.

How to Apply:
If you meet the qualifications and are interested in this opportunity, please send your application with the following:
-A cover letter detailing your relevant experience.
-Your desired salary and the number of hours you are available per week.

Note:
We are seeking individual candidates only—no recruiters or outsourcing firms, please.
Applications are open only to candidates based in the Philippines.