Executive Assistant

The executive assistant is a key support position on the Simply the Coolest team. The main goal and objective is to move tasks and projects forward, taking the burden off of the CEO. You will be co creating with the CEO, and need to be confident and very experienced at EA support.
You will be responsible for supporting the CEO across a variety of projects and reporting across a variety of channels for the company, to include:
Supporting the CEO in managing priorities across different companies under the Simply the Coolest brand.
Managing systems to ensure projects and deadlines are on track
Organizing files and folders in a predictable, documented system for the Operations team
Keeping the CEO focused on the goals and outcomes that will generate income and nurture relationships
Talking through the scope of projects and goals with the CEO for execution
Tracking follow-up tasks from meetings and phone calls for the CEO and team

The ideal candidate will:
-be a self-starter who thrives in a team environment and is wired to “mark things off the list” and get projects completed ahead of deadlines
-Be a strategic thinker who is strong at prioritizing the calendar and deadlines in the context of revenue generation
-be a forward thinker who anticipates needs of the CEO and acts proactively to lighten his load and support the success of his projects
-Be tech-savvy and able to figure out new processes and tools without much hand-holding
-be strong at creating and documenting systems; experience with process mapping a huge plus
-Be highly competent in verbal and written communication in English
-Be very organized, trainable and willing to learn

Job responsibilities include:
-Manage professional and personal scheduling for CEO, including appointments, calls, events, dinners and more
-Maintain the CEO's calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items as requested, there is enough space between meetings, travel time is accounted for, and there is efficiency in managing the schedule
-Manage, coordinate, and arrange travel-related activities, including hotel booking, transportation, and meal coordination as requested
-Managing CEO’s email inbox, answering when applicable and appropriate and gleaning pertinent information and relaying to CEO to ensure he replies in a timely fashion
-Manage our Google Drive and Dropbox; implement and keep track of documentation and filing processes, and maintain updates of information and processes in the Google Drive, Slack and project management systems
-Join the CEO on meetings and tracking meeting notes / follow up tasks
-Meet daily with the CEO to review priorities, progress and concerns
-Follow up with team members and partners on things the CEO needs (updates, deliverables, etc)
-Miscellaneous tasks and actions that will move forward projects and goals for the CEO
-Manage follow up with leads and partnership opportunities to help the CEO close deals
-Handle customer service-type questions from people who are looking for details about various events
-Organizing incoming requests from partners to ensure David and the team follow through for them

Qualifications & Experience
-5-10 years of EA experience, with at least 3 years in the C-suite
-Typing speed of 75+ WPM is highly preferred (minimum 55 WPM)
-Experience creating process maps and working in a program like LucidChart highly preferred
-Strong competency in Google Drive, Doc, Spreadsheet required
-Intermediate to Advanced skills in Microsoft Excel or Google Spreadsheet is highly preferred
-Experience with bookkeeping and budgets is a huge plus
-Must have experience working graveyard shift in the Philippines

Salary range: Php 50,000-65,000, depending on experience.

Schedule: Monday - Friday, 9 am to 6 pm CST // Monday - Friday 10pm - 7am PHT


We pay 13th month.

To apply, please send your CV to simplythecoolest.hr@gmail.com, and ensure the subject line reads: “I want to be part of your team for the Executive Assistant position at Simply The Coolest” .