Executive Assistant

Job Title: Executive Assistant
Location: Remote (Philippines)
Employment Type: Full-time

Job Overview:
We are seeking a highly organized and proactive Executive Assistant to support the executive leadership team at The Incredible Social. This role goes beyond typical administrative duties and will require you to manage complex schedules, high-level communications, and strategic tasks to ensure the smooth operation of the company’s leadership. You will serve as a trusted partner, using tools like ChatGPT and project management software to help streamline workflows, manage communications, and coordinate key projects.

Key Responsibilities:

• Calendar and Schedule Management: Oversee the executive team’s schedules, including coordinating meetings, events, and travel arrangements. Manage calendar conflicts and set timely reminders for appointments and deadlines.
• Communication Liaison: Act as the primary point of contact for external and internal communications on behalf of the executives. Draft and respond to emails, prepare reports, and manage correspondence using AI tools like ChatGPT for efficiency.
• Project Coordination: Work closely with leadership to manage and track strategic projects using tools like Monday.com and Go High Level. Ensure tasks are assigned, deadlines are met, and follow-ups are executed.
• Document Preparation: Prepare and format documents, presentations, and reports for executive meetings, ensuring accuracy and professionalism. Leverage AI tools to assist in drafting and data collection.
• Travel Management: Organize domestic and international travel for the executive team, including booking flights, accommodations, and transportation. Prepare detailed travel itineraries.
• Meeting Support: Schedule, organize, and prepare materials for executive meetings. Take detailed meeting minutes and ensure follow-up on key action items.
• Task Automation & Efficiency: Use AI tools, including ChatGPT, to automate routine tasks, conduct research, and generate content to improve productivity and workflow management.
• Client and Stakeholder Management: Assist executives in maintaining relationships with key clients and stakeholders by managing communications, setting up meetings, and following up on action items.

Qualifications:

• Executive Support Experience: 3+ years of experience as an executive assistant or similar role supporting C-level executives or senior leadership.
• Tech-Savvy: Strong proficiency in AI tools (e.g., ChatGPT), Microsoft Office, Google Workspace, and project management tools (e.g., Monday.com, Go High Level).
• Strong Communication Skills: Excellent English communication skills (written and verbal), with the ability to draft high-level correspondence.
• Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively in a fast-paced, remote environment.
• Confidentiality: High level of discretion and professionalism in handling sensitive company and client information.
• Proactive Problem-Solver: Strong critical thinking skills and the ability to anticipate the needs of executives and identify potential issues before they arise.

Benefits:

• Competitive Salary: $531.00 - $885.00/month (depending on experience).
• Flexible Remote Work: Work remotely with a flexible schedule tailored to your productivity.
• Career Growth Opportunities: Be an integral part of the leadership team and contribute to strategic initiatives.
• Dynamic Team Environment: Work with a talented, motivated team and use cutting-edge tools to drive efficiency and innovation.